Maggie Gallagher Email & Phone Number

West Windsor, New Jersey, United States

Review and reconcile reimbursement request for grant program funding appropriated in response to COVID-19. Assignments include Conducting compliance reviews of documentation supporting reimbursement requests based on program policies. Communicating with State, Local, Tribal and Territorial government staff and other stakeholders in the field. Reviewing requests and process as projects in a Grants system.

United States

Eligibility Specialist – Remote – ERAP program contracted with Tidal Basin OurFlorida ERAP COVID relief Rental and Utility assistance program The Eligibility Specialist serves as the primary point of contact during the period of assistance for those impacted by COVID and will assist them in applying for available assistance. Serve’s as the applicant’s primary point of contact throughout their participation on this program. As a Specialist I am responsible for properly documenting the project case files, entering data into the program software system and making applicants/landlords aware of documentation deficiencies. •Started working the program with a Production team, working with applicants to move thefile forward to approval status.• Advanced to many different level of the program working teams such as Needs Information to Void and Re-issue team to 1 of 3 Leads working with the Storefront Eligibility Coordinator’s a team of 40 employees. This is were my knowledge of the program helped tremendously in giving advise to the Eligibility Coordinators, on Policies and Procedures to inform applicant’s and Landlord walking into the Storefronts, that were located throughout the State of Florida.

Work duties include but not limited to Sr. Administrative Assistant, all Final Inspection Prep and Final Inspection Closeout. Project Manager, working directly with applicants within the RREM program. I have in depth QA/QC experience, in many phases of the program that include, Initial documentation, License Validation to Final Prep and Final Closeout documentation. Duties also include, day to day customer service with the programs hotline and direct email. Traveled to the USVI to assist with Disaster Recovery work (Hurricane Maria) as a Case Manager, and to the Commonwealth of the Northern Mariana Islands (CNMI) Saipan, (Typhoon Yutu) a US Territory, in the position of Sr. Administrative Assistant/Personnel Logistics.Administrative Duties: Performs assigned (routine and non-routine) tasks with a primary focus on overseeing day to day office duties as designated by the Program Manager or direct supervisor• Assist Program Manager and designated Functional Managers with administrative services such as document preparation, project reporting, expense and travel management, mail and document management requirements, as well as general day to day office duties• Assist with development of presentation and Program and company training materials.• Prepare internal company and project operation reports on a routine basis• Created SOP’s for varies job functions for the program - Created/updating Disaster Recovery Protocol documentation, PPP, Templates for proposals • Design and organize project materials and calendars on SharePoint sites• Assist with meeting and event coordination upon request• Bring in all new hires into the program with materials, HR documentation and training• Serve as liaison between program contractor and homeowners as needed to answer questions and assist with completing program forms• Other assignments upon request

Ewing, Nj

Performed a variety of duties to ensure that operating processes are adequate, functional and conform to business requirements in support of the manufacturing systems that included:• Inputting data from various sources (Excel, Word Doc, E-mail, Hard Copy) into a large excel spreadsheet (185 columns and 4,000+ rows) which is copied and pasted or extracted into secondary files using spreadsheet formulas such as VLOOKUP driving critical warehouse, supply chain and P&L activities from item ordering through the print process and shipping• Creating, updating and maintaining Book of Work operational change logs consistent with engineering change control philosophy• Creating, distributing and updating key departmental deliverables such as bill of material and admin print order summaries• Maintaining files and making appropriate entries in all required archival or performance documents• Handling monthly Destruct90 (excess/obsolete) and Print90 (update of printing work plan reports) and integrating the data into the Book of Work Database, as well as notifying key stakeholdersAssisted with migration from Excel spreadsheet to a database system (BOW) including various forms of Quality Control along with day to day data entry.

Princeton, Nj

Provided administrative secretarial support including: assisting with all aspects of event planning; preparing expense/travel reports; reconciling credit card statements; scheduling meetings; coordinating meals and travel arrangements; and preparing reports and updating strategy plans utilizing STRIPES database system.

Lawrenceville, Nj

Provided advanced administrative secretarial support to all professors within the Science Department including: preparing PowerPoint presentations; assisting in creating class schedules; maintaining calendars utilizing Oracle; and coordinating all aspects of meeting planning.

Princeton, Nj

Provided administrative secretarial support including: maintaining calendars for the Director and three associates; arranging domestic and international travel; assisting with preparing proposals; and interacting with the Office of the President and Provost, the Office of the Dean for Research, and Senior Administrators.

Princeton, Nj

• Assist Sr. Director, & Controller • Month End Reporting: running reports, analyzing data Transfer reports to Excel spreadsheets/Pivot Tables etc.• Prepares monthly journal vouchers• Time reporting system ownership • Travel arrangements: International & domestic • Expense Reports: Travel and other expense • Balance and maintain AMEX cards. • Microsoft Outlook Calendar: Set up meetings, conference etc• Support new department personnel• Coordinate Student Intern Program• Coordinate Patent Program: Track status of patent applications• Procurement: order office supplies, equipment,etc, through Purchasing card , SRM, EZ-AP. Track all purchases for month-end reporting.• Balance Purchasing Card, maintain receipts and logs.• Review engineering documents for completeness and consistency according to established procedures. • Prepare packing slips and shipment of project documents at end of projects• Office management

Princeton, Nj

• Work directly with Group Director on various projects• Work directly with the Director of Client Services and four of the sub Directors of Client Services• Coordinate 11 calendars through Microsoft Outlooko Which included scheduling of Meetings – room locations – invitations• Travel Arrangements• Expense Reports• Daily upkeep - Inventory of Printers/fax machines and all other supplies for the entire group of Client Services• Implemented and upkeep of the C&PA and Client Services Time out of Work Calendar - Excel• Helped design Budget workbook through Excel Program• Input of record keeping for the Budgets of three of the Subdivisions of C&PA• Scheduled multiple group meetings for Project Management• Scheduled multiple group meetings throughout the US & Puerto Rico for Seminars on new Retirement Benefit Package

• Assisted the Logistics Mgr. in establishing a Network Development System application taken from Excel spreadsheets. • Maintained accurate inventory records • Established re-order points • Conducted scheduling of physical inventories and periodic spot checks • Coordinated all stock replenishments with ProcurementSupervision of the following:• Senior Material Handler • Material Handler Associates• Driver – delivered equipment to all 31 stations within NJMVIS• Assistant to the Senior material Handler• Administrative Assistant• Data entry of all Records, within DMCS or local program, all transactions (issues, turn-ins, receipts, shipments, etc)• Repair Processing Center – Material Handler Associate• Coordination of return of reparable or defective spare parts/equipment• Overseeing the Sticker Control process ensuring the proper control and distribution of all inspection stickers used by NJMVIS

Provided the administrative activities for all functions within the office of the Director of Operations. Coordinate activities of 3 Regional Administrators providing services for over 900 employees. Provided metrics to improve efficiency and effectiveness throughout the system.• Coordinated levels of responsibilities to Regional Administrators• Produced Excel spreadsheets linking multiple sheets and workbooks and creating diversified charts• Operated the NJ Sticker Accounting and Inventory Program – providing millions of approval stickers to the field on time & accurately• Corresponded and communicated daily with all 32 Station Managers • Coordinated, administered and assisted in conducting computer classes for over 64 Station managers, so they would have computer knowledge for the new computers being distributed to all the inspection stations within New Jersey• Coordinated and submitted various monthly reports directly to the State of New Jersey

Ewing, Nj

Supervised seven employees with particular emphasis on the work performed including: entries of all part orders from Malaysia and all outgoing orders; entries of all bill of materials, processing and picking of all pick list items, daily parts and service orders pulled and shipped, and all parts pulled at the door. Maintained all inventory, weekly cycle counts, costing, and month end reports. Maintained separate reports on all imports and stock levels of equipping coming from Crest Malaysia and Martin Walter in Germany. Direct liaison for all communications with Crest Malaysia.

Ewing, Nj

Handled the export and import operations including contracts and rate negotiations with service providers, vendor relations, letter of credit, foreign collections and extensive customer service. Recruited, interviewed and selected manufacturing and clerical staff. Coordinated manufacturing schedule, working closely with production supervisors to establish daily process of assigned work orders.