Office Administrator
Edinburgh, Scotland, United Kingdom
• Provided full administrative and secretarial support to the Director(s) and Consultant(s)• Co-ordinated reference checking for all candidates• Mail merge• Managed candidates – provided new booking forms, timesheets and recorded any absence • Assisted with general enquiries over the telephone, written and in person• Ordered office stationery and office supplies • Travel organisation• Database maintenance• Ensured compliance was maintained – GDPR forms, reference checks, passports and visas• Prepared weekly board adverts• Typed general correspondence, reports and the preparation of large mail merges• Compiling, inputting and maintaining advertisements and advertising packages• Welcomed candidates, organised typing assessments (ISV skills testing)• Reorganised and typed candidate CVs• Assisted with the allocation of temporary staff to client bookings• Typed general correspondence - interview letters and reference requests• Temporary bookings – typed and sent booking forms to temporary workers along with Terms of Engagement and relevant tax/bank forms • ACT Database – input data (cards, client details)• Weekly and monthly correspondence with candidates via phone and email• Monthly emails to permanent candidates for update on availability• Prepared weekly payroll for temporary staff including new start forms and P45 candidates• Created and sent temporary invoices to clients• Kept record of candidates’ holidays and processed when required• Assisted with payroll enquiries i.e. tax, holiday entitlement, copy invoices• Reconciled company receipts keeping an accurate record and submitting monthly spreadsheets to the accountant• Registered VAT and paid PAYE and VAT bills before deadlines• Processed and reconciled permanent placement invoices and inputted on SAGE• Credit control• Logging and paying supplier invoices• Responsible for logging, paying and invoicing building utilities