Maureen Olund Email & Phone Number

Lombard, Illinois, United States

Chicago, Illinois, United States

• Works under general supervision of the VP, HR & in close partnership with the NVG leadership team, including Special Advisor to the CEO & Chief Operations Officer to provide human resources & operations services. Work.
• Liaise between HR leader, business units & functional areas to ensure the top priorities are aligned & effectively conveyed to stake holders
• Provide support on projects of high importance, ensuring prioritization, follow-through & diplomacy while building trust with the team
• Create trusted partnerships with NVG team by cultivating strong working relationships throughout the organization
• Serve as a hub for a wide variety of human resources & operational information
• Work in close partnership with our Chief Commercial Officer to drive growth initiatives by managing the recruitment process.

Greater Chicago Area

• Executive Assistant to Global HR Leader, Consulting & HR Leader, Aon Latin America; Global Head of Talent Acquisition; Head of Global HR Strategy & HR Leader for Sales, Marketing & Client, Consulting, HR for Shared.
• Manage executive calendars while taking into account priorities; and ensued executive stayed on schedule and provide supporting documents and agendas for each meeting as appropriate
• Handle highly confidential matters, including staffing issues and privileged communications, records and financials
• Handle domestic and international travel arrangements (approx. 10 per year)
• Review, approve or deny meeting requests, office supply requests, requests for international and/or business class travel and expense reports (approx. 12 per week)
• Day-to-day administrative functions such as screening telephone calls, monitoring emails, filing, preparation and distribution of mail, printing documents, ordering supplies and preparing expense reports

• Manage executive calendars while taking into account priorities; provide updated calendars throughout the day as needed and provide supporting documents and agendas for each meeting as appropriate
• Manage the Quarterly Business Review process for both the Global and US teams which includes binder preparation, dissemination, collection, consolidation and submission of disclosure questionnaires (8 per year)
• Day-to-day administrative functions such as making travel arrangements, screening telephone calls, monitoring emails, filing, preparation and distribution of mail, printing documents, ordering supplies and preparing.
• Assist/manage special projects as needed, i.e., real estate, move, phones, etc.

Chicago, Illinois, United States

• A top 5 global executive recruiting firm.
• Scheduled internal interviews for executive-level prospects which included the coordination of schedules, locating and securing of video conference facilities, reserving meeting rooms and making all travel arrangements.
• Scheduled executive level candidate interviews with client which included the coordination of executive schedules, facilitation of all travel arrangements including air, ground transportation, hotel accommodations and.
• Managed all aspects of recruiter calendars (varied from 2-6 recruiters at any one time)
• Scheduled weekly status calls with senior executives and prepared weekly status reports (5-7 per week)
• Prepared new business proposals, which included company research and database analysis

Chicago

• Destination Management Company that offers meeting and event services including transportation, tours and activities.
• Point of contact for building related matters, office supplies and furniture, equipment needs and repairs, kitchen supplies and troubleshooting
• Established standard operating procedures to streamline and improve day-to-day services and implemented various quality initiatives
• Supervised team of six; coordinated training and education of staff
• Handled confidential matters, including human resource issues and privileged communications, records and financials

Evanston, Illinois, United States

• Firm provides VIP medical meetings for multinational biotech and pharmaceutical companies.
• Supported production of VIP medical meetings, including coordination of air and ground transportation and preparation of travel itineraries for physicians
• Worked with on-line travel service to coordinate travel arrangements for VIPs, key clients and staff as needed
• Processed expenditures including expense reports, vendor payments and physician reimbursements
• Assisted in the development of management tools and guidelines for strict quality standards
• Coordinated training and education of staff; monitored performance, productivity and accountability

Chicago, Illinois, United States

• Full-service, Destination Management Company, headquartered in Orlando.
• Communicated with executives from home office regularly to provide updates, submit status reports, etc.
• Researched and rented office space; purchased office equipment and supplies; processed all invoices
• Developed and maintained a CPS customer base
• Created and implemented plan to promote growth and reputation and to increase penetration into all market segments

Chicago, Illinois, United States

• The Midwest Regional Sales Office is one of the most notable convention and visitors bureaus in Chicago.
• Communicated with executives from home office to provide updates, submit status reports, etc.
• Prepared all customer correspondence and coordinated sales presentations
• Developed marketing plan and strategies and implemented strategic sales plan for top producing clients

Chicago, Illinois, United States

• Managed multiple client accounts, including planning and participation in annual, regional, Board of Directors and Advisory Committee meetings
• Coordinated all travel arrangements, including hotel selection, air travel, ground travel, etc.
• Managed conference planning logistics, including fiscal accountability to budget and expense reports