Maya Battie Email & Phone Number

New York, Ny, Us

Macys Technology, Johns Creek, GA / Hybrid February 2023 – PresentExecutive Assistant –Technology - Analytics & BISupports Vice President of TBM and Product Development Planning and VP, Enterprise Data Science along with 6 additional department Senior Directors.● Maintains and coordinates executive's daily schedule. Maintains multiple calendars across time zones and schedules internal/external meetings and appointments. ● Scheduling, and arranging meetings and travel, providing administrative support for projects and presentations, and coordinating correspondence and other data that may include extremely sensitive and confidential information. ● Schedules and organizes complex activities such as department luncheons, travel, conferences, and department activities. ● Prepares and submits travel reimbursement forms and submits invoices for payment.● Exercises independent judgment to plan, prioritize and organize diversified workload, recommending changes in office practices and procedures.● Types and designs general correspondence, memos, spreadsheets, charts, graphs, etc. Proofreads copy for spelling, grammar, layout, and accuracy, making appropriate changes when necessary. ● Plans, creates, and coordinates visual presentations, disseminates information, coordinates mailings.● Establishes, develops, maintains and updates filing/ information storage system for timely retrieval.● Acts as a liaison with other departments and outside agencies, including high level staff. Oversees confidential, routine, and non-routine information and explains policies when necessary.● Exercises independent judgment to plan, prioritize and organize diversified workload, recommending changes in office practices and procedures.

New York, Ny, Us

Legal Operations AssistantSupports Senior Vice President and Deputy General Counsel along with Legal Trademark and Talent Counsel with general administrative support.● Maintains multiple calendars across time zones and schedules internal/external meetings and appointments.● Coordinate conference calls and catering, reconfirm appointments and print meeting materials.● Manage and report travel and expenses, track membership information, proactively manages CLE records, onboarding new hires, photocopying, filing, document creation and editing.● Implementation of vendor and matter creation through Legal Tracker, check requisitions and other miscellaneous administrative legal finance tasks.● Manages, tracks, and creates reports tracking legal agreements and contracts through OneSource and Anaqua legal portals.● Streamlines legal operations and expenses for seamless and cost-effective operation for trademark group.

Licensed New York Real Estate Agent.

New York, Ny, Us

Executive Assistant● Supported Legal Counsel and general administrative support to Compliance Group.● Maintained multiple calendars across time zones; schedule internal/external meetings and appointments.● Coordinated conference calls and catering reconfirm appointments and print meeting materials.● Managed a high volume of phone calls including screening calls, taking accurate messages, and distributing in a timely manner. ● Organized conference rooms, setting up audio/visual and greeting guests for internal meetings.● Managed competing priorities effectively while meeting deadlines, execute compliance documentation process through filing, organizing, reviewing, identifying, and verifying documents and deadlines.● Facilitated compliance audits as per Compliance Auditor directives.

New York, Ny, Us

Executive Assistant● Supported CMO and Marketing Assistant and managed Marketing office as well as 3 senior level managers.● Coordinated meetings, calendar, travel, and appointments.● Reviewed operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.● Assisted brand managers with photo shoots/campaigns, in-store events, distribution of in-store visual images.● Liaised with cross functional teams on receiving merchandise for shoots and ensure all marketing strategies are aligned; this includes pre- and postproduction deliverables.● Managed corporate credit card and reconciled monthly charges, submitted expenses for executives.● Provided attendance tracking for entire marketing department and acted as liaison to payroll department.● Attended senior staff meetings on behalf of the CMO and provided recaps when necessary.

London, England, Gb

● Managed staff of 8 employees including reception, mailroom, and hospitality staff for an office the size of 600 employees.● Managed facilities helpdesk in absence of facilities manager, analyzed specific needs, and selected appropriate personnel, assigning, and followed up and completed trend analysis for facilities request.● Utilized an international management database and brought the US office ranking from #27 to #6 of 230 offices for customer satisfaction and overall utilization of system.

Moscow, Ru

● Provided Administrative support to 14 senior executives including legal counsel.● Coordinated and prepared meetings and luncheons, set up technical arrangements, directions and arranged extensive international travel and stay accommodations.● Managed, trained, and motivated a staff of 8 employees including reception and administrative assistants.

Executive Assistant. Efficiently managed office for small catering company and provided administrative support directly to company’s CEO. Responsible for bookkeeping, filing, sending out marketing correspondence via email, fax and us postal service. Updated company client records and vendor information. Staffed events and organized payroll for catering events. Responsible for bank deposits, filed and documented receipts. Managed inventory and maintained office supplies. Answered directly to company CEO.