Mayra Alfaro Email & Phone Number

Monrovia, Ca, Us

San Dimas, California, United States

Skillfully managed a multi-functional role as a Front Office Manager, Business Office Manager, and Assistant to the Sr. Executive Director of a bustling 160-bed CCRC community.- Optimized Senior Executive Director’s time by managing an extremely active calendar of appointments, composing correspondence, moderating meetings, and creating memos, presentations and documentation. - Negotiated with vendors and suppliers on best pricing and reduced recurring expenses costs by 30%.- Facilitated communication amongst department leaders by creating shared calendars and instituting community-wide use of Microsoft Teams. - Collaborated on cross-functional teams to plan major community events including managing logistics, budgets, registration, and invitations. - Orchestrated community transition to electronic records system by digitizing and maintaining 300+ business office files, and vendor and resident records.- Implemented cross-functional staff training initiatives to ensure compliance with RCFE, OSHA, CDPH & CDSS regulations and policies.

Greater Los Angeles, California, United States

Conducted comprehensive compliance inspections & estimations for 20+ unique clients across a broad range of industries. - Executed 200+ client-specific asset audits, interviews & inspections of varying scope & complexity monthly.- Maintained weekly project logs tracking deliverables and timelines; prepared monthly progress reports. - Processed high volume of data entry, ensuring data accuracy and integrity across various platforms.- Exceled in telecommuting environment managing deadlines, deliverables and dynamic priorities effectively under minimal supervision.- Developed and maintained collaborative relationships with stakeholders ensuring inspections occurred within project timelines.- Expedited project delivery by leveraging robust online research and word processing/spreadsheet skills.- Generated a high volume of property condition reports featuring site drawings and market data.

Las Vegas, Nv

Consistently delivered proactive operational and executive support services for a startup tech company.- Managed correspondence for executive team (emails, mail, calls) with tact, professionalism, and the highest confidentiality standards.- Optimized executive team schedule through efficient calendar management and administrative support. - Crafted correspondence, memos and reports daily.- Established and maintained Google Drive database ensuring efficient search, retrieval, and update of records leading to 25% increase in team productivity. - Coordinated daily and weekly team meetings; compiled, transcribed, and distributed minutes. - Managed complex travel arrangements (i.e. - flight, hotel, car service, etc).- Monitored supplies and office equipment; ordered inventory and services to ensure smooth office operations.- Recorded journal entries, reconciled budgets, and processed accounts payable for monthly close. - Developed monthly revenue analysis and budgeting reports.

Los Angeles, California, United States

Collaborated across departments and operating units in a multi-functional Project Performance Manager and Business Manager role. Prioritized resolution of financial and operational challenges for a $250M+ profit center. - Managed monthly revenue recognition, resource scheduling, and backlog trend analysis for a 200+ project portfolio. - Led monthly 1:1 project reviews with 25 Project Managers and Directors.- Assisted executives with administrative and clerical tasks.- Partnered with Marketing team on RFP responses. - Verified all projects in SOX compliance through regularly scheduled audits. - Cultivated positive relationships with vendors and subcontractors. - Supervised a team of 8 Project Accountants and 3 Office Managers across a multi-office profit center.- Collaborated with C-Level legal, finance, and HR teams daily.- Managed petty cash and office expense budget.