Mehdi Sebbar Email & Phone Number

Ottawa, On, Ca

Ottawa, On, Ca

Ottawa, Ontario, Canada

• Supporting the Board of Directors and Committees with meeting logistics including developing work plans and calendars, preparing and distributing agendas, notifications, and advance reading materials, and maintaining minutes, bylaws, policies, and other documents.• Assisting with board governance, developing and implementing governance policies and processes, and communicating decisions, actions, and directives from Board and committee meetings to relevant stakeholders.• Coordinating internal procedures, resources, and tools to meet strategic goals, managing information systems and databases, and ensuring compliance with internal guidelines and best practices.• Coordinating orientation for new Board members and ongoing education for all Board members, ensuring they understood their roles and responsibilities.• Managing internal and external correspondence, preparing various documents, processing and tracking invoices and expense claims, and participating in special projects and multi-disciplinary teams.

Ottawa, Ontario, Canada

Ottawa, Ontario, Canada

• Consolidate projects aiming to promote the concept of Civilizational Dialogue.• Organize Center’s operations and procedures.• Monitor the day-to-day personnel and administrative operations.• Financial planning based on annual action plan and follow-up of implementation of the Center’s activities and projects. • Perform logistical and administrative tasks in the framework of the Center’s conferences, celebrations and initiatives.• Facilitate the mission travel of staff, including following up on travel authorizations, bookings, tickets.• Management of requests and files as a member of ICESCO’s Aid Committee.• Coordinate partnership activities with the Center’s national and international partners.• Prepare concept notes and research for the Center's new and ongoing projects.• Training and supervision of interns and young professionals of the Center.

• Maintain office efficiency by planning and implementing office systems.• Process procurement of equipment and services for the Regional Office.• Manage the repair and maintenance of office equipment.• Prepare documents related to purchases (purchase requisitions, evaluation sheets, purchase orders…)• Follow up of providers’ interventions/services and payment of invoices.• Contract Management:o Maintenance contracts: Elevators, Fire detection & extinction, Air conditioning system and Camera surveillance system.o Service contracts: Electricity & water supply, disinsection & rat control, Security cleaning & gardening.o Rent contracts: Commercial lease contract with Banking agency in Ground floor. Rent for office use with software development Company.

• Prospecting new customers.• Customer equipment in products and services.• Treatment of customer complaints.• Management of customer telephone lines, and internet subscriptions.• Developing agency plans and strategies to support achievement of the overall business objectives.

• New customers prospecting on behalf of the Bank through contact with different institutions.• Equipment in services according to needs and economic situation.• Preparing and following bank loan files.• Administrative management files.• Following accounts movements and advising customers.• Establishing financial and administrative guarantees.• Overseeing the day-to-day operations of the agency functions.• Developing bank agency plans and strategies to support achievement of the overall business objectives.