Melissa Davis Email & Phone Number

Kirkland, WA, US

Olympia, Washington, United States

• 15 + years of event planning and execution for multiple and simultaneous events - hybrid, virtual, and in-person large and small scale events for the Office of Equity and eight internal teams – event sizes 10 - 3,000.
• Successful in building relationships with internal and external stakeholders.
• Experienced in project managing all aspects of event planning and execution.○ Contract with other event professionals, venues, audio visual teams, catering, shipping companies, entertainment, and other vendors to.
• Create equitable and inclusive events using accessibility strategies to ensure accommodation of all attendees both virtually and in-person.
• Develop and implement strategic plans for annual events to advance the mission and activities of the Office.
• Collaborate and coordinate with the Office of Financial Management and other necessary state agencies to comply with state budget and accounting laws and policies.

• Project manage all WFIA events from implementation to conclusion.
• Negotiate contracts and liaison between venues, vendors, and attendees.
• Plan and execute food and beverage requirements, amenities, ground transportation, lodging, billing, AV and electrical, itineraries, volunteer responsibilities and related responsibilities working in conjunction with.
• Conduct all billing and budget for each event to ensure we hit or are below the budget.
• Design, proof, and print all event promotional invitations, advertisements emails, and flyers and collaborate with media for advertisements and engagement.
• Produce content for a variety of other association projects, including creation of brand new website, PowerPoint presentations, and multimedia campaigns.

Olympia, WA

• Part of team that selected and managed of ESI trade show appearances.
• Developed promotional materials including advertisements collateral materials, marketing campaigns, tradeshows, etc.
• Designed and implemented all sales and marketing collateral, digital marketing campaigns, and social media campaigns.
• Compiled data on lead tracking, conversions and other marketing data as required.
• Maintained website content.
• Created press releases and worked with media outlets to promote ESI’s product line.

• CRM database creation, management, and maintenance.
• Responsible for marketing logistics, including event coordination through boothscheduling and shipping, collateral coordination, and premium ordering.
• Coordinated contracts and logistics for major conferences and smaller venues.
• Collaborated with news media, podcast hosts, independent radio hosts, and bloggers to create contracts and content for advertisements, alumni engagement, and affiliate programs.
• Managed and monitored social media for brand promotion and social media affiliate programs.
• Provided advertising support by corresponding with advertisers, managing content submissions, invoicing, contract fulfillment and scheduling.