Reports to the President and manages all front office activities for a fast-paced commercial real estate firm with staff of 50 in Corporate Headquarters and 40 in multiple field locations including shopping centers, construction sites, and satellite offices. • Ensures accuracy in managing ever-changing calendars for senior executives, incorporating meetings, extensive travel, and personal events.• Provides administrative support to Executives, Property Managers, Lawyers, Accountants and Leasing professionals.• Ensures smooth business continuity by effectively coordinating complex schedules, arranging conference rooms / food services, greeting visitors in a professional and cordial manner, processing inbound / outbound mail, scanning, copying, filing, and answering high-volume incoming calls in a very busy office environment.• Serves as first point of contact for clients, vendors, tenants, and visitors to head office in a professional, courteous, and cordial manner, ensuring their meeting and business needs are met expeditiously. • Facilitates smooth office operation by ensuring all office supplies are immediately available to meet the day-to-day demands of cross-functional teams as well as plans and orders additional supplies timely and economically.• Reviews and approves invoices for Accounts Payable processing after thorough review of items purchased, received, and billed for all office supplies and equipment including FedEx, Pitney Bowes, Verizon, Staples, and Optimum.• Writes drafts of letters, reports and emails with focus on 100% correct grammar, punctuation, and spelling as well as develops an attractive, professional layout.• Communicates clearly and concisely in responding to emails from tenants, vendors, and patients on the company website, ensuring accuracy and timeliness of response to provide solutions.• Trains new-hire Executive Secretaries on proper office procedures including conference room scheduling

• Reported to Office Manager. Was hired to perform receptionist and administration duties for busy real estate development office including using multi-line phone system, copiers, scanners, fax, and all office equipment.• Functioned as “go-to” contact for leadership team on scheduling travel, coordinating conference room usage, ordering office supplies, copying, filing, faxing, and answering high-volume incoming calls professionally.• Promoted and received additional responsibilities after building a strong working relationship with the owner, executives, and cross-functional teams.