Melody Jones Email and Phone Number

- Answer phones, design and prepare bulletins and flyers, type correspondence, general office duties. - Record minutes and notes from meetings.- Assist in the collection and recording of financial contributions. - Assist with scheduling and disseminating information.- Maintain, edit, and update company website.- Maintain and update computer system, IT personnel.

- Handle administrative functions for the HR recruitment team members including: drafting correspondence; word processing; answering telephones and customer inquiries; scheduling meetings, proofreading documents and correspondence; distributing documents; making travel arrangements, including expense reporting; planning events; creating and archiving files; copying; faxing and mailing documents; preparing expense reimbursements and budget tracking entry.- Draft check requests, apply appropriate expense code, ensure requisite signature authorities and submit to Accounting on a timely basis for payment. Assume management of the HR American Express account and keep abreast of usage, reconcile the account on a monthly basis, log expenses into recruiting budget and provide the Accounting unit with the appropriate monthly documentation.- Develop project tracking systems, monitoring and maintaining project timelines.- Create the weekly meeting agenda for team meetings. Schedule meetings and interviews as directed.- Cross-train with the Coordinator, Talent Acquisition on various critical functions in support of the team.- Work with the Operations Finance team to coordinate budget forecasting, reporting, and new fiscal year planning.- Monthly reconciliation of the recruiting budget and expenses to maintain accurate budgetary information.- Provide backup support to the Talent Acquisition coordinator in posting positions at a variety of sources (Pew web site, internet, academic, newspapers, etc.) including networking mailings or other innovative sourcing approaches. Maintain the electronic recruiting source depository highlighting the various and most effective places where ads can be placed noting costs and contact information.- Help the recruiters manage temporary hire paperwork, including temporary help request forms and confidentiality releases. - Prepare and send weekly New Hire's Addresses Report to Executive Office for the CEO's letter information.

- Managed the EVP’s complex and frequently changing travel arrangements and coordinated the pre-planning of trips.- Created expense reports, budgets and filing systems.- Conducted research to prepare, gather and proof briefing materials, agendas and decks for executive-level meetings.- Processed travel expenses and reimbursements. - Supported the human resources department in the annual employee review process to manage performance merit increases and new hire set up.- Researched, proposed and implemented vendor services to decrease costs to organization.- Directed administrative functions for the directors, principals, consultants and key managers.- Located and attached appropriate files to incoming correspondence requiring replies- Frequently used and updated word processing, spreadsheet, database and presentation software.- Reconciled and processed expense reports for 8 internal and field personnel.- Tracked and maintained monthly and year end budget.- Coordinated dealer visitations, company special events and other employee morale functions. - Developed and maintained an internal client filing system.