Melody Velez Email & Phone Number

Yonkers, Ny, Us

New York, United States

• Draft, review, and process various Federal and Private Grant contracts.• Collaborate with various NUL departments to address contractual concerns and fulfill contractual terms. • Coordinate with affiliates and vendors to ensure that terms of contracts are fulfilled in compliance with Federal and/or NUL regulations.• Develop, implement, and maintain systems to monitor contractual compliance and timeliness.• Conduct regular data audits to evaluate compliance with contract terms.• Weekly monitoring of the SAM database to ensure all Affiliates and Vendors receiving Federal funding are in compliance.• Developed a SAM Registration Manual for the Programs Department and Affiliates to assist with account creation and maintaining an active SAM registration.• Developed an Invoicing database to streamline and improve reimbursement processes with the ability to communicate with the Finance department, utilizing automated workflows.• Currently developing a Contracts Guide, which outlines the entire Contract Process from start to finish.• Work closely with the Director of Data, Equity, and Impact to gather, organize, and disseminate core data to Programs Department staff.• Create automated workflows to maximize efficiency throughout the various contract databases I created. • Provide guidance and support in developing compliance processes and procedures.• Maintain a documentation repository, conduct regular data audits, and report on contract performance and compliance.• Conduct training sessions to educate staff in contract review process improvements.• Assist staff with creating databases that help them to track and maintain important documents, deliverables, and reports.• Developed and maintain Affiliate Portals for various Federal grants.• First Pass Reviews of Affiliate reimbursement requests.• Create and track Request for Payments (RFPs)• Coordinate, track, and process important special event tasks.

Bronx, New York, United States

• Prepare expense, audit, and annual reports, as well as Sandata system reports as needed.• Maintain CEO and Senior staff Calendar schedule, including confidential meetings requested by the Board.• Interpret, analyze, and revise administrative and operating policies and procedures for employees as needed. • Coordinate hiring process and Human Resources related paperwork as needed.• Manage companywide meetings, events, annual golf outing and annual gala.• Monitor and maintain office and equipment supplies inventory.• Maintain a safe and secure working environment by working with Senior management to stay up to date with current events and revising policies and procedures accordingly.• Design, implement, and manage filing systems utilizing the latest technologies available. • Establish departmental procedures for record keeping, ensuring security and confidentiality of data.• Collect staff suggestions for operational/organizational improvement; set-up meetings with Executive Directors, Program Directors, and Senior Management to discuss routine problems, recommend suggestions, ideas, and solutions; organize feedback to departmental staff members.• Assist in managing employee files and records, working with Managers companywide to keep them current.• Oversee functions of the office including reception, office supply, petty cash, maintenance issues, mail/messenger services, and management of common areas.• New Hire Training and Orientation: Oversee the orientation process for new hires, ensuring that they are well trained about office policies, procedures, and equipment. Create orientation manuals in English and Spanish.• Supervise and assign tasks to Custodian and Receptionist, as well as, 6 Summer Youth Employees and Volunteers.Manage Board meetings, minutes and proof read and file Board documents.

Bronx, Ny

• Manage day-to-day operations including, calendar management, social media, and email marketing, and producing creative digital content across multiple platforms.• Direct, plan, and implement policies, objectives, and activities to ensure continuing operations.• Negotiate and approve contracts for client purchases.• Prepare reports concerning activities, expenses, budgets, and services.• Check equipment to ensure that it meets health and safety regulations and perform maintenance or cleaning, as necessary.• Decorate baked goods, such as cakes or pastries.• Prepare or maintain inventory or production records.• Direct or coordinate bakery deliveries.• Develop new recipes for baked goods.• Order or receive supplies or equipment.• Multiple television appearances highlighting accomplishments, such as BET, Telemundo, Food Network, Cooking Channel, VH1, and News 12.• Multiple Award-Winning Cake Artist.• Featured in numerous online blogs, sites, social media outlets, and printed magazines.

• Meeting and resolving warranty issues with homeowners.• Ensure proper coordination and scheduling of service appointments with trade contractors and homeowners.• Examine and inspect work progress, equipment, and construction sites to verify safety and to ensure that specifications are met.• Process vendor invoices and expense reports as required.• Generate work order summaries and follow up with subcontractors.• Analyze worker or production problems and recommend solutions, such as improving production methods and implementing motivational plans.• Generate delinquent reports, close work orders from subcontractors, and update summary notes in the system.• Arrange for repairs of equipment or machinery.• Promoted to Sales and Marketing Coordinator/Executive Assistant to VP and Director of Sales and Marketing

Valhalla, Ny

• Support Vice President and Director of Marketing and Sales with projects and reports.• Coordinate travel and lodging for executives.• Create and process expense reports.• Create and update various marketing/sales reports.• Coordinate and participate in promotional activities or trade shows, working with developers, advertisers, and production managers, to market products or services.• Re-order, select, and inventory all corporate promotional items and other community items.• Organize and maintain appointments and meeting schedules.• Compose and distribute interoffice memorandum and other business correspondence.• Develop and maintain professional relationships in order to remove obstacles and promote teamwork.• Update media schedule, create insertion orders and meet with various media representatives.• Process invoices and enter data in the CRM database.• Proofread and process Purchase Agreements.• Edit graphics and pricing information for various community listings.• Assist in updating company website information

New York, New York, United States

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, and presentation software.• Greet visitors and determine whether they should be given access to specific individuals.• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.• Make travel arrangements for executives and maintain the executive schedule.• Prepare agendas and coordinate catering for luncheons, for the committee, board, and other meetings.• Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.• Process and file contract and license/permit renewals.• Update and submit payroll information weekly.• Open, sort, and distribute incoming correspondence, including faxes and email.• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.• Make copies of correspondence or other printed material.• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed and recommend revisions.• Compose, type, and distribute meeting notes, routine correspondence, and reports.• Learn to operate new office technologies as they are developed and implemented.• Maintain scheduling and event calendars.• Schedule and confirm appointments for clients, customers, or supervisors.• Manage projects or contribute to committee or teamwork.• Collect and disburse funds from cash accounts and keep records of collections and disbursements.

Bronx, New York, United States

• Keep records and prepare reports for management concerning visits with program attendees.• Submit reports and review reports and problems with superiors.• Provide information or refer individuals to public or private agencies or community services for assistance.• Meet with youth groups to acquaint them with the consequences of delinquent acts.• Determine allocations of funds for staff, supplies, materials, and equipment, and authorize purchases.• Determine the scope of educational program offerings, and prepare drafts of program schedules and descriptions, to estimate staffing and facility requirements.• Prepare and submit budget requests or grant proposals to solicit program funding.• Organize and direct committees of specialists, volunteers, and staff to provide technical and advisory assistance for programs.• Create designs, concepts, and sample layouts based on knowledge of layout principles and esthetic design concepts.• Determine size and arrangement of illustrative material and copy and select style and size of type.• Develop graphics and layouts for company logos and Internet websites.• Review final layouts and suggest improvements as needed.

Bronx, New York, United States

• Managed 35-40 bed long-term geriatric, Alzheimer and Sub-acute units, and supervised the documentation of doctors, nurses, and certified nursing assistants.• Transcribed and entered doctor orders, also, notified the doctors of any corrections that needed to be made.• Ordered and maintained par-level medical supplies and medication.• Held weekly unit meetings and monthly environment care meetings on the unit.• Member of the Performance Improvement Committee.• Assisted co-workers with computer program troubleshooting.• Supervised and evaluated student and adult volunteers.• Implemented changes in the new Patient One Electronic Medical Records program. Helped train other employees to use the program.• Completed CNA Certification

Psychology - Mental Health Concentration, Psychology

Associate'S Degree, Criminal Justice/Police Science

Forensic Psychology