Meredith Wallace Email & Phone Number

Atlanta, Georgia, United States

As the Director of Artistic Administration in an opera company, playing a critical role in managing various aspects of artistic operations and supporting the overall artistic vision of the organization. My key responsibilities include the following:● Artistic Planning: Collaborating with the General and Artistic Directors to develop the artistic vision, select repertoire, and plan future productions and seasons.● Casting and Talent Scouting: Researching, proposing, and tracking casting for productions, negotiating contracts with agents and artists, and scouting new talent for future roles and young artist programs.● Budget Management: Overseeing and managing the budgets for the Artistic, Music, and Young Artist departments, including analyzing, reporting, and forecasting budgetary needs and ensuring financial stability.● Contract Administration: Managing contracts, tax, and payment management for artists and staff, ensuring compliance with union regulations (such as AFM and AGMA), and handling pension, health & welfare, and digital media documentation.● Artist Relations: Maintaining strong relationships with artists, agents, and other industry professionals, providing support and services as needed.● Departmental Logistics: Coordinating various logistics, such as travel, housing, scheduling, and visas, for artists, staff, and guest artists. This may also involve overseeing other personnel, such as Artistic Associates, Chorus and Orchestra Managers, Librarians, and Orchestra Personnel Managers.● Compliance and Permissions: Ensuring the organization complies with union guidelines and regulations, obtaining performance and digital copyright permissions, and negotiating future commission agreements.● Program Administration: Managing and supporting young artist development programs, organizing auditions, masterclasses, and coaching sessions, and handling associated logistics.

Atlanta, Georgia, United States

As the Artistic, Music, and Young Artist Studio Program Manager, I am responsible for maintaining all business operations for these departments. My primary focus is on finance, future planning, and departmental logistics. I am the lead contact for the Orchestra Committee and manage the AFM CBA and IMA requirements. Additionally, I oversee artistic organization for The Atlanta Opera’s digital platform, Spotlight Media, and administer all casting needs for company artists.My job responsibilities include running the full artistic business needs for the department. This includes contract, tax, and payment management of all artists through direct deposit and payroll. I also operate, analyze, report, and reforecast complete departmental budgets for Artistic, Music, and the Young Artist Program. I oversee the Studio and Artistic Manager, Artistic Operations Manager, and Orchestra Personnel Manager for departmental logistics of travel, housing, contracts, artist services, concerts, auditions, visas, and orchestra management. I manage the Young Artist Studio, company music administration needs, the orchestra, chorus, dancers, music staff, as well as all performance and digital copyright permissions.In addition to these responsibilities, I research, propose, and track casting needs for the General and Artistic Director. I negotiate with agents/artists for contracting and scout new talent for future roles and Young Artists.Some of my key accomplishments include streamlining the full budget visual for more efficient comprehensive planning, maintaining an estimated 2.5 million dollar combined annual budget for the Artistic, Music, and Young Artist departments, assisting in 4 successful full live productions during COVID-19, and structuring department data into flowing cohesive systems.I am dedicated to maintaining the highest level of professionalism and efficiency in all aspects of my work.

Greater New York City Area

As the Lindemann Young Artist Administrator, I was responsible for overseeing all business operations of the program, with a primary focus on program production, future planning, and finance. With a strong commitment to excellence, impeccable attention to detail, and exceptional productivity, I successfully managed the LYADP by administering auditions, coordinating all departmental logistics, and overseeing the program's operational budget.My key job responsibilities included maintaining a comprehensive schedule for coaching and sessions, running full business needs for the LYADP, including contract, tax, and payment management of all artists, faculty, coaches, and guest speakers. I was also responsible for project managing recitals and concerts, including rehearsal and performance schedules, on-site logistics, piano and tuning bookings, programs with translations, tickets, travel/housing, RSVP tracking, and on-stage needs.Additionally, I assisted with recruiting future LYADP vocal and pianist candidates, which involved preparing and analyzing YAP tracker applications, notifying candidates of audition or decline, travel/housing arrangements, and running audition logistics.Some of my key accomplishments in this role included organizing future applications for a simplified company candidate submission process, initiating H-3 visas for incoming international trainees, streamlining the budget visual for more efficient planning, maintaining an estimated 2 million dollar annual budget for The Lindemann Program, updating LYADP information on the Met website using WordPress, and facilitating virtual sessions and coachings during the COVID-19 pandemic.Through my dedication to excellence and expertise in program administration, I helped ensure the success of the Lindemann Young Artist Program and contributed to the growth and development of young talent in the opera industry.

Dallas, Tx

Administered advanced operations at a level I opera house primarily in company management, contract life cycles, and finance. Excellence, impeccable detail, organization, and exceptional productivity in project management of the Hart Institute for Women Conductors, administrator of the Chorus as well as all Artistic Department finances, in addition to Children’s Chorus Master.Job Responsibilities Included:● Facilitated logistical needs for the entire Hart Institute for Women Conductors which included assisting in repertoire selections, participant selections, creating the program schedule, managing YAP Tracker applications, spearheading all internal company deadlines, overseeing facility and personnel logistics, as well as travel, housing, and payments to all participants● Operated as the Artistic Department business manager. Duties consisted of all financial operations for the Artistic department which involved chorus and dancer payroll, foreign and domestic tax forms, creating and analyzing Artistic Department budgets along with the Director of Artistic Administration, and computing all pay schedules to the Finance Department for all artists.● Served as Children’s Chorus Master which consists of coordinating and holding auditions, teaching the music and leading rehearsals, managing the schedule, all rehearsal and performance logistics, and associated paymentsKey Accomplishments:• Processed 3,500 contracts for the Artistic Department• Completed 83 visas for visiting artists for the company• Founding team member of The Hart Institute for Women Conductors which has fundraised over 6.5 million dollars and has received two Mellon Grants and an Opera America Innovation Grant• Maintained a $500,000.00 annual budget for The Hart Institute• Maintained a $650,000.00 payroll budget each season for Chorus and Dancers• Managed seasonal personnel of 65 choristers, dancers, and music staff each season

Dallas Tx

As the Artistic Coordinator, I was entrusted with the responsibility of ensuring the seamless operation of the company's artistic activities. My duties encompassed a wide range of tasks, including the management of the Chorus, Union relations, visas, contracts, travel/housing, and Rehearsal Department logistics. In addition, I was responsible for overseeing all Chorus logistics, including AGMA guidelines/deadlines, contracts, auditions, contact information, tardies/absences, and any necessary notifications. I also acted as a mediator between artists/chorus/stage management and the company, ensuring compliance with all relevant guidelines.As part of my role, I maintained and modified the current season company schedules and created planning calendars for the next five seasons. I analyzed the current production contracts and generated accurate artist payment calculations for distribution, forecasting future artistic and chorus expenses, and maintaining the artistic budget.Furthermore, I managed both the Planning and Contracts Associate and The Rehearsal and Audition Coordinator positions. I oversaw the progress of auditions, both the season and daily schedule, visas, contracts, travel/housing, and other artistic logistics, ensuring that all activities ran smoothly and efficiently.In essence, my role as the Artistic Coordinator was to ensure that all artistic activities were executed with precision and professionalism. I was the backbone of the company's artistic operations, and I took pride in ensuring that everything ran like clockwork.

Dallas, Tx

As an Artistic Coordinator, I was responsible for a range of duties that were crucial to the successful planning and execution of artistic programs. These duties included:● Travel arrangements: I arranged travel for artists and other program participants, ensuring that they had flights, transportation, and accommodations booked.● Housing: I also managed housing arrangements for artists, making sure that they had suitable accommodations during their stay.● Artist payments: I oversaw the payment process for artists, making sure that they were compensated in a timely and accurate manner.● Finance forms: I was responsible for managing the finance forms associated with artistic programs, ensuring that they were completed correctly and submitted on time.● Contracts: I reviewed and managed contracts for all program participants, making sure that they were legally sound and that all parties were aware of their obligations.● Chorus: I coordinated with the chorus to ensure that they were well-prepared for performances.● Artistic planning notes: I kept detailed notes on all artistic planning activities, making sure that everything was organized and easily accessible.● Visas: I helped secure visas for international artists, ensuring that they could legally travel to and work in the program's location.● Children's chorus logistics: I coordinated with the children's chorus to ensure that they were prepared for their roles in the program.● Costume measurements: I organized and managed costume measurements for all program participants, ensuring that costumes fit properly.● Artistic finance: I managed the finances associated with artistic programs, making sure that expenses were properly recorded and accounted for.● Other duties: As an Artistic Coordinator, I was also responsible for a range of other duties as needed, including general administrative tasks and logistical support.

Dallas/Fort Worth Area

Garland, Tx

● Developed and implemented engaging lesson plans that effectively taught the fundamentals of music, including rhythm, pitch, beat, and proper vocal production, to elementary school students from diverse socio-economic backgrounds.● Utilized a variety of teaching methods, including creative presentations, interactive activities, and hands-on experience with instruments of the orchestra, to make music education both fun and effective.● Fostered an inclusive and welcoming classroom environment that promoted the growth and development of each student, regardless of their musical background or experience.● Maintained regular communication with parents and guardians, using effective and consistent parent-teacher communication strategies, to ensure student success and encourage parental involvement in the learning process.● Curated a selection of high-quality music literature for concerts and contests, ensuring that students were exposed to a diverse range of musical styles and genres.● Developed and implemented innovative fundraising ideas to support the music program, including grant applications, musical performances, and community events.