Nancy Lopez Email & Phone Number

Bakersfield, California, United States

• Create journal entries in Sage 100• Complete monthly financial reporting statements including Balance Sheet and Profit and Loss Statement • Compile reports to show statistics such as cash receipts, Accounts Receivable and Payable aging• Record inventory material transfers in the General Ledger• Prepare monthly Bank Borrowing Certificate for President/CEO’s signature by running reports, obtaining pertinent information from those reports and documenting on form• Produce monthly and quarterly Sales Tax reports for Accountant’s review • Prepare monthly Work in Progress report for Shareholder’s review by running reports, transferring information to an Excel spreadsheet and creating a summary of all divisions• Reconcile two general accounts and one payroll account daily to obtain book balance over bank balance• Complete monthly bank statement reconciliation for eight separate accounts• Complete Transaction Journal Entries when monies are transferred between bank accounts• Document and complete write offs to bad debt when customers are sent to collections• Complete prequalification applications in preparation for job bids by compiling information regarding the company’s project experience, safety record, proof of insurance and limits, and financial information• Notarize documents as needed

Bakersfield, California Area

• Received invoices from vendors. Distributed to appropriate department for cost coding. Reviewed coding for accuracy.• Entered an average of 475 coded invoices into Sage 100 for payment.• Reconciled monthly statements. Contacted vendors for copies of any missing invoices, to resolve any discrepancies or to update company information.• Recorded automatic payments withdrawn and online payments made.• Reconciled 76 employee expense Visa cards. Downloaded monthly statements, compared charges to coded receipts. Reported discrepancies and possible unauthorized charges. • Completed weekly check processing. Ran aging report. Researched billing and payment status for jobs related to subcontractor invoices. Highlighted invoices to be paid on aging report. Printed an average of 55 checks per week and sent with appropriate support when necessary.• Scanned and saved check copies with paid invoices onto server.• Requested lien releases from suppliers as requested by the Accounts Receivable department.• Maintained vendor information. Verified terms and remittance addresses were correct. Requested W-9 forms as needed.• Completed credit applications for new accounts.• Read through contracts to verify customer’s billing requirements.• Received billing sheets. Researched previous billing history to calculate progress billing amount. • Completed progress billings utilizing Schedule of Values and holding retention as needed. Attached conditional or final waivers as appropriate.• Completed applications for payment as needed per billing requirements.• Applied cash receipts as paid by customer via check, credit card, ACH or EFT.• Contacted customers regarding past due invoices on account.• Updated customer information as needed.• Completed month end closing of Accounts Receivable and Job Cost Modules.

Delano, Ca

• Created purchase orders for material needed.• Processed recommendations received by Pest Control Advisor. Converted the recommendations to work orders, researched products being applied to check for maximum rates and category one status for extra safety precautions, created sales orders, purchase orders, copied and sent to appropriate shop for job completion.• Calculated conversions of material (such as dry ounces to pounds, liquid ounces to quarts and gallons, etc.) for accurate orders and to verify pricing/billing.• Entered invoices into Quickbooks using the three-way match system.• Prepared checks for payment. 10-keyed invoices being paid to match check amount and gave to owners for approval and signature.• Prepared weekly and monthly invoices of material and labor.• Verified timesheets against information entered for accuracy of hours and tasks. Made corrections as needed.• Accurately completed inventory balance for three sites on a weekly basis.• Prepared daily reports to owners updating them on pending and completed jobs.• Sent "Notices of Intent" to County when a category one material was being applied.• Completed "Product Use Reports" and sent to appropriate County. Also sent these records and information to packing houses in compliance with food safety and exporting requirements.• Completed paperwork for permits and ACP compliance.

Bakersfield, California Area

• Applied payments as made by clients• Prepared monthly invoices• Prepared estimates for services requested by current customers• Prepared contract proposals for potential customers• Prepared payment request letters as needed• Mailed invoices to customers• Prepared bank deposits• Ordered supplies and materials as needed

Bakersfield, California Area

Temp to hire via Creative Financial Staffing• Maintained office efficiency• Screened incoming applications• Conducted applicant interviews• Completed new hire on boarding process• Maintained confidentiality of sensitive information• Assisted in recruiting candidates• Reviewed Project Manager billing sheets• Completed monthly billing• Audited receivables as needed per job• Created and maintained a variety of spreadsheets• Generated reports and documents• Accepted and completed client orders utilizing Hyphen Solutions Supply Pro• Reviewed “Conditional Waivers and Release Progress Payments” for accuracy and signed• Coordinated and prepared meetings• Effectively wrote meeting minutes• Distributed payroll checks and employee memos• Inventoried and distributed safety supplies• Ordered office and safety supplies as needed• Received and distributed mail and packages• Maintained front desk procedures• Assisted field staff with questions and concerns• Assisted Division Leader and Operations Manager in special projects as needed• Coordinated preparation of client marketing gifts

Bakersfield, California

• Reconciled cash transaction reports• Received and processed cash, check and credit card payments• Applied correct payment amount to accounts• Verified status of account to confirm whether notice of cancellation needs to be mailed to customer• Set up new automatic payment subscriptions in Cybersource (Wells Fargo) by calculating amount due and due date• Reviewed automatic payment subscriptions to verify payment was received and posted to account• Mailed notices of reinstatement to customers once their account became current• Greeted customers, assisted with their payment or referred to appropriate person or department• Operated a multi-line phone system• Prepared cash deposits for pickup from Brinks• Bank transactions including check deposits and obtaining change for cash register• Totaled cash receipts and verified amount matched cash register’s Daily Sales Report• Totaled checks and verified amount matched Sequoia Navigator Daily Balancing Report• Closed out cash register• Utilized adding machine for all calculations and reconciliations

Bakersfield, Ca

Temp to hire via Creative Financial Staffing• Issued Purchase Orders for material and equipment as needed per job• Entered correct code as classified to job• Itemized tickets• Calculated sales tax• Matched tickets to invoices• Entered invoices into Quickbooks using the three-way match system• Filed invoices to be paid• Reconciled statements by verifying all invoices have been received and entered• Prepared and printed employee reimbursement checks• Paid vendors referencing correct invoice number and applying available credits• Printed and mailed checks to vendors• Scheduled online payments • Received and distributed mail to appropriate locations• Entered new vendor information• Created new vendor files• Attached paid invoices to bill payment stub and file appropriately • Covered front desk receptionist area

Accounting

Accounting