Conference Services Support Specialist
CurrentMonitor scheduled meetings and events in the Conference Center to ensure rooms are prepared and operating in accordance to the Firm’s established standards. Complete weekly inspection of conference rooms, team rooms, visiting attorney offices, and common areas; reports status to management. Coordinate food and beverage details and act as a liaison between clients and third-party catering vendors. Proactively input and update details in the room reservation software. Support the Conference Services team in monitoring kitchen equipment, inventory control, and day-to-day event operations (set-ups, refreshes, break-downs, etc.). Disassemble and reassemble various types of conference room furniture and equipment using room diagrams and inputs from Conference Services Manager. Follow security protocol and procedures for visitors and vendors; maintains knowledge of emergency procedures and participates as part of the Building Evacuation Team. Communicate requests to the appropriate McGuireWoods or property management personnel in a timely manner, including, but not limited to building maintenance requests, information technology requests, conference room supply requests.
