Nikki Palmer Email & Phone Number

Australia

Safety Training Coordinator - Level Crossing Removal Project (LXRP)• Manage administrative tasks for Safety training activities (SWIRC) at Rail Academy Newport• Provide safety advice, and support safe work practices at the facilities for SWIRC Training• Manage the procurement of goods and services for safety team initiatives and activities • Specialist support for LXRP Safety & Initiatives Team, and key stakeholders.• Manage and procure goods and services for training facilities and establish and maintain stocks of course materials & consumables.• Coordinate course administration with the Registered Training Organisation• Specialist support to LXRP Safety Team contributing to new and innovative team initiatives . Preparation of high quality correspondence, reports and minute taking for complex and sensitive issues.• Administrative support for other training programs and LXRP safety initiatives

Melbourne, Australia

• Provide administrative support to the Planning and Environment and Frankston line teams.Office support for the sustainability and urban design streams of the LXRA program.• Administer internal and external committees, e.g. organise, schedule and set-up meetings, briefings and presentations, including the preparation of materials and equipment, take notes and co-ordinate reporting.• Administer processes relating to procurement and payment of invoices.• Co-ordinate the compilation of packages of statutory documentation in preparation for submission to relevant authority • Manage and maintain local records and document management databases (TRIM) and assist senior team members with electronic records management.• Contribute to the preparation of project plans, briefings, reports, correspondence and presentations for the project, assist with formatting, and producing tables to support the project team.• Manage timely distribution and response to all team MiBS and ministerial correspondence.Prepare monthly directors report and operations report.

South Melbourne

Responsibilities included broad range of finance, marketing, HR and administration functions including:Administrative support to marketing team HR recruitment support via shortlisting applicants, telephone screening and co-ordinating interview appointments and personal records managementCoordination of Travel, accommodation and flight booking services for both the Sydney and Melbourne office staff - (U Book - Corporate Travel Management)Providing support to finance team for unpaid invoices; daily review and reconciliation, identification and on-forwarding of incomplete or blocked sales orders using SAP Assisting the marketing team in the preparation of marketing events and sales conferences Proof reading & editing documents and presentation materialsDay to day office management - meeting rooms and conference calls bookingsMonitoring & administration of company email/ inbox correspondence Ensuring all customers and internal stakeholder inquiries are directed to the appropriate team for action.

Various Locations Throughout Victoria

Developed and implemented numerous project communication strategies and plans.Promoted VicRoads reputation through the production of proactive media releases, news articles, online and multi-media monitoringIdentified Ministerial photo/media opportunities: drafting of event package, speaker notes etc.Communication support to Regional Director and provision of written communication materials for community and stakeholder events, media and sponsorshipsCoordinating numerous road/bridge project milestone events and openings, ensuring all projects were delivered on time and within budget Identified new and coordinated regional sponsorships, producing relevant communications materials/ and key messages determined by the audience Implemented quarterly Community Engagement Roadshows with RD and senior management teamPromoted the benefits of specific road projects and road works activities, developing project communications materials to ensure road work/ traffic impacts were considered and minimized Preparation of timely responses to all media enquiries including track and evaluate daily media articles i.e. positive/negative articlesMonitoring and updating project intranet, and websites, replying to customer email enquiries.Delivered all stakeholder and community engagement activities for Barwon Heads and Breakwater Bridge Projects, including Secretariat to both Stakeholder Liaison GroupsCoordinated Regional Director fortnightly talk back radio interviews and provision of on-air communications materials/support for closing out and resolving caller issuesScheduled major sponsorships and attendance at public events, including escorting VicRoads mascot to numerous events & presentations and the preparation of all tailored key messages and communications materials.