Nova Smith Email & Phone Number

Hermitage, Pennsylvania, United States

In my role I interact with the API Council, API Membership Committee, the JPI editors and editorial board as well as the whole of the API membership. Duties include conference and meeting planning/management, writing promotional materials and the API Annual Report, budget preparation and making sure that the organization meets financial targets, correspondence with members on behalf of the API Council and Membership Committee and on behalf of the editors of the Journal for Pathology Informatics. Working closely with the American Society for Clinical Pathology on issues related to API membership management and to ensure that API membership benefits are being met.

Pittsburgh, Pa

In my adjunct role as the Senior Course/Conference Manager for API's national meeting, Pathology Informatics Summit, I work with the PI Summit Planning Committee and the Assistant Conference Manager on all aspects of conference planning and meeting management. My job specific duties include but are not limited to writing promotional materials, creating email blasts to promote the conference to recruit vendor to exhibit at the meeting, to promote and increase participant registration at the meeting, and to relay important information to speakers. Assist with design of print ads and conference program in conjunction with our graphic designer and ordering supplies and promotional materials for the conference. I am responsible for setting up the online event registration and managing payments for the invent as well as managing the conference budget, catering, working directly with vendors related to their exhibition at the meeting, working directly with the hotel to ensure proper set up of meeting space, A/V, catering, room blocks, and all other pertinent issues related to the location of the meeting. I also work with ensuring that we meet criteria for offering CMEs for the conference through our joint relationship with the ASCP, which includes keeping detailed records and documentation about the conference planning, commercial support, conflict of interest for speakers and submitting this information to the ASCP to ensure that all registered participants that require CMEs receive them post-conference.

Greater Pittsburgh Area

I provide administrative support to 4 full-time faculty - make updates to their CVs, NIH biosketches, and Other Support pages, assist with grant submissions, proof-reading and editing research summaries and journal submissions, calendar maintenance and scheduling sometimes complex meetings that involve multiple busy researchers, drafting correspondence, travel and business reimbursements, travel arrangements, interacting with all levels of staff and researchers on behalf of my faculty and other duties as assigned.

Pittsburgh, Pa

Provide operational support for the Association of Pathology Informatics and the Journal of Pathology Informatics. In my role I interact with the API Council, API Membership Committee, the JPI editors and editorial board as well as the whole of the API membership. Some of my duties have included logistical planning of the API Strategic Summit, account and membership management, web site management, reconciling finances (A/R and A/P), correspondence with members on behalf of the API Council and Membership Committee and on behalf of the editors of the Journal for Pathology Informatics.

Greater Pittsburgh Area

As co-owner, I was solely responsible for the management and the day-to-day operations of the store. I maintained and created the store’s databases in Excel and managed all finances in Quickbooks and managed all aspects of the financial, accounting, and banking needs for the business. I managed all aspects of inventory from ordering products, evaluating new products and product lines, researching vitamin/supplement and HBC companies, and meeting with sales representatives. I constructed and implemented all marketing and advertising campaigns and created and maintained company's web site. Educated customers about products for a variety of health issues

Various

Executive Assistant to the CFO for YWCA of Greater Pittsburgh (long-term assignment)- Arrange conference calls, meetings, maintain executive’s calendar, process mail and screen phone calls- Process and code invoices received for main office and satellite offices of the YWCA and submit for payment.PeopleSoft Database Manager for Northwest Packing Company (five-week assignment)- Trained as a first-time user on the companies PeopleSoft Database to do trouble-shooting in the system that would prompt the billing process- Trained five other staff to use PeopleSoft Database programExecutive Assistant for OHSU CDRC/OIDD (nine-month assignment)- Provided direct administrative support to the Director of the Oregon Institute on Disability & Development.- Coordinated off-site and on-site meetings for staff and out-of-town and out-of-state speakers and guests.Developer/Copy editor/Proofreader for Renaissance Corporate Services (long-term assignment)- Built web-based courses and tests for universities and school systems using WebCT and Blackboard programs and HTML programming.- Proofread/copy edited existing textbooks/testbooks.

Greater Pittsburgh Area

Regulatory Administrator duties:- Prepared protocol-related submissions and correspondence to government agencies and pharmaceutical companies in compliance with federal and contractual obligations.- Provided primary administrative support to the Director of Regulatory Affairs and back-up administrative support to the Associate Chairman.- Composed supporting documents for NSABP protocols in conjunction with protocol team responsible for protocol development and created Standard Operating Procedures (SOPs) and instructional guides for NSABP staff and NSABP member institutions. - Reviewed consent forms from NSABP institutions for compliance with study protocol and provided them with a written assessment of the review; also addressed other regulatory- and protocol-related questions and issues. - Assisted with editing scientific manuscripts and abstracts for submission to peer-reviewed journals.- Oversaw mass mailings, faxing, filing, transcription, scanning documents, and other general office duties.Supervisory duties:- Directly supervised 5 full-time Office Assistants – oversaw the flow of work throughout the NSABP’s various divisions and assigned tasks on a daily basis. - Responsible for recruiting and interviewing potential candidates, disciplining employees, and conducting performance evaluations. - Supervised thirty Office Assistants over a 5-year period because of using temp-to-hire staff.

Greater Pittsburgh Area

- Created a 100+ page clinicians’ training manual outlining various office/ clinical procedures, managed care forms, and other related material, which became a JCAHO required training document.- Helped train other secretarial staff in computer software and office procedures. - Directly supported 15 to 20 psychiatrists, psychologists, nurses, and residents in a busy, outpatient clinic.- Answered telephones, greeted patients, scheduled patients for initial and follow-up visits, accepted co-payments, and transcribed patient notes.

Bachelor Of Arts - Ba, Humanities/Humanistic Studies, 3.626 Gpa

Activities and Societies: Graduated Magna Cum Laude, Dean’s List multiple semesters and recipient of the Ann Levenson Scholarship

Bachelor Of Arts (B.A.), English Writing/Humanities

Activities and Societies: Golden Key Honors Society Alpha Sigma Lambda Honors FraternityGraduated with a 3.675 GPA Magna Cum Laude