Olivia A. Email & Phone Number

Portland, Oregon, United States

Recruitment, onboarding, supervision, scheduling, training, development, and evaluation of staffManage graphic production and provide graphic supportProvide coaching, direction, and leadership to employees in order to achieve company and client resultsApprove timecards and time off requests for direct reportsPartner with direct supervisor and Human Resources on employee concernsOversee the reception and common areasApprove relevant invoicesProcess sign requests, and manage billing including allocations and reconciliationsPartner with IT to provide onsite support and/or set up of computers, phones, and IT systemsSupervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilitiesResponsible for office facilities and day-to-day operationsCreate and organize office events for team building and employee engagementMaintain safe working environment by ensuring all safety procedures set forthAct as liaison between office and building managementPartner with VP/Director/Manager of Brokerage Operations to make relevant office decisions (inclement weather or emergency closings, etc.)

Portland, Oregon, United States

Assist with the management and leadership of the brokerage support staff including participation with recruitment, onboarding, supervision, scheduling, training, development, evaluation, and disciplinary actionPromote and maintain a positive working environmentEnsure office is clean and maintains a professional look at all timesPreform the functions of both managing the operational aspects of the office and employee managementOversee the reception and common areasManage signate account (process all requests, manage billing including allocations and reconciliations)Understand the commission procedure and assist with weekly processing required for the office per state lawsPartner with IT to provide onsite support and/or set up of computers, phones and IT systemsSupervise the maintenance of office equipment, including copiers, postage machine, etc.Responsible for office facilities and day-to-day operations (such as distributing building access keys, back-up to security access cards, and furniture, etc.)Maintain a safe working environment ensuring all safety procedures set forth by the Kidder Mathews Safety Committee and building property management are followedCreate and organize office events for team building and employee engagementAct as a liaison between office and building management, and third-party vendors

Portland, Oregon, United States

Undertaking daily administrative tasks to ensure the functionality and coordination of the department’s activitiesCommunicate directly with clients and encourage trusting relationshipsSupporting marketing executives in organizing various projectsConducting market research and analyzing consumer rating reports/ questionnairesUpdate spreadsheets, databases and inventories with statistical, financial and non-financial informationAssist in the organizing of promotional events and traditional or digital campaigns and attend them to facilitate their successManaging databases and filing systemsImplementing and maintaining procedures/administrative systemsLiaising with staff, suppliers and clientsCollating and filing expensesCommission handlingWrite and distribute email, correspondence memos, letters, faxes and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemUpdate and maintain office policies and proceduresOrder office supplies and research new dealsSubmit and reconcile expense reportsProvide general support to visitorsAct as the point of contact for internal and external clientsEvent planning

Portland, Oregon Metropolitan Area

Meeting potential renters and guiding them on tours of available unitsFollowing up on leads for potential rentersPerforming background checks, credit checks and other responsibilities to see if prospective renters are qualifiedPreparing leasing documents for potential renters using property standards and regulationsHandling the collection of rent payments, security deposits and application feesKeeping residents informed of any changes to rental agreements or upcoming property issuesBuilding a rapport with current tenants to give them personalized serviceKeeping an eye on community facilities such as mailrooms, fitness centers and laundry rooms

Portland, Oregon Metropolitan Area

Answer and direct phone callsOrganize and schedule appointmentsPlan meetings and take detailed notesWrite and distribute email, correspondence memos, letters, faxes and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemUpdate and maintain office policies and proceduresOrder office supplies and research new dealsMaintain contact listsBook travel arrangementsSubmit and reconcile expense reportsProvide general support to visitorsAct as the point of contact for internal and external clientsLiaise with executive and senior administrative assistants to handle requests and queries from senior managersEvent planning

Portland, Oregon Metropolitan Area

Meeting potential renters and guiding them on tours of available unitsFollowing up on leads for potential rentersPerforming background checks, credit checks and other responsibilities to see if prospective renters are qualifiedPreparing leasing documents for potential renters using property standards and regulationsHandling the collection of rent payments, security deposits and application feesKeeping residents informed of any changes to rental agreements or upcoming property issuesBuilding a rapport with current tenants to give them personalized serviceKeeping an eye on community facilities such as mailrooms, fitness centers and laundry rooms

Camas, Washington, United States

Acted as the first point of contact: dealing with correspondence and phone callsmanaging diaries and organizing meetings and appointments, often controlling access to the manager/executivereminding the manager/executive of important tasks and deadlinestyping, compiling, and preparing reports, presentations, and correspondencemanaging databases and filing systemsimplementing and maintaining procedures/administrative systemsliaising with staff, suppliers, and clientscollating and filing expensesmiscellaneous tasks to support ownerProcessor, organizes, handles and distributes mail

Manage the procedure, implementation, tracking, and measurement of marketing campaigns.Ensure that the organization’s brand and identity are adhered to in campaigns and in all communication channels.Deliver regular reports of campaign results.Take responsibility for the organization of any trade shows or exhibitions.Present, promote and sell products/services using solid arguments to existing and prospective customers.Establish, develop and maintain positive business and customer relationships.Beat national records for most sales in one area.

Beaverton, Oregon, United States

Preparing and cooking foodTaking food and drink ordersServing customersOperating cash registers and receive payment from a customer in cash or by credit cardMaintaining dining areas and kitchen areas, including clearing and cleaning tables, emptying trash cans, and washing or vacuuming floorsPromoting positive guest relationsInventoryWork delegation Interviewing Safety committee supervisorSchedule shiftsManage finances

Bachelor Of Arts - Ba, Business Administration, Management And Leadership

Associate'S Degree, General Studies

Education record