Patricia Kaminski Email & Phone Number

Lake Zurich, Il, Us

Northfield, Illinois, United States

Administrative Support:- Oversee all travel arrangements for the President, President-Elect, Secretary-Treasurer, and Board members, including calendar and schedule management, travel accommodations, itineraries, meeting documents and event registrations. - Process international and domestic travel reimbursements for the President, President-Elect, Past Presidents, Secretary-Treasurer, Board members, Councils and Committees, ensuring accurate currency conversions and proper charge allocations. Identify and resolve any discrepancies prior to processing payments. - Administer regular stipend payments and handle confidential information, including W-9 forms and banking details. Review monthly statements for accuracy, ensuring correct coding, and reallocate or accrue costs as needed.Communications:- Manage the mail and inboxes for the President, President-Elect, and Secretary-Treasurer, triaging messages that require action. Oversee the timely distribution of internal and external communications, and track follow-up responses. Send mail and email communications on behalf of the officers to staff and external organizations. - Control access to electronic signatures for all staff and affiliates, ensuring proper authorization and security protocols are followed. Apply the President's signature to relevant communications as needed.Meeting Planning:- Collaborate with internal departments and external organizations to schedule presentations, recordings, or live interviews. Secure talking points and organize relevant information for easy access by the presenter. Prepare and distribute any necessary pre- or post-meeting materials, including CVs, bios, presentations, or evaluations.- Secure meeting and dining locations, negotiate contracts, and review/approve banquet event orders. Verify event details, process charges for venues, A/V services, and restaurant expenses, and allocate costs to the appropriate accounts and project codes.

Northfield, Illinois, United States

Communications: - Project Manager for the production of the Foundation's publications, collaborating with Communications, Creative, Marketing, and Digital Strategy teams. Oversaw the delivery of the annual report, quarterly newsletters (mailed and emailed), and other communication initiatives for distribution to all staff and organization's members.- Coordinated logistics for Foundation Board meetings, provided on-site support, and recorded meeting minutes. Drafted and distributed minutes for review and approval.- Traveled to Foundation programs to interview patients for inclusion in communications and marketing materials, and captured photos for use in future promotional content.Development/Fundraising:- Managed the Foundation’s annual fundraising campaigns, including creating targeted appeals and overseeing the distribution of customized marketing materials and correspondence to various donor segments.- Researched and identified potential corporate and individual donors. Contributed to the development of proposals for corporate solicitations, including tailored benefit packages and deliverables.Donor Relations/Stewardship- Managed email marketing campaigns using the software program, including content development, design, end-user testing, and audience segmentation. Assisted in the creation and execution of email marketing campaigns to drive engagement and reach targeted recipients.- Managed the delivery and tracking of corporate sponsor benefits to ensure donors received agreed-upon benefits, fostering continued support for the Foundation. Coordinated with Communications partners to develop key messaging for stewardship, including recognition letters, speeches, and other printed materials, ensuring timely execution of deliverables.

Northfield, Illinois, United States

- Managed and resolved customer inquiries via phone, fax, email, and written correspondence, providing support for the organization's services and products. Utilized in-depth knowledge of company departments to appropriately direct inquiries to the relevant personnel when necessary.- Collaborated with internal departments to research and resolve customer concerns in a timely and effective manner. Documented conversation summaries of all interactions and resolutions.- Assisted with the training of new Customer Center Agents.

Northfield, Illinois, United States

Northfield

Intern for a healthcare organization of over 700 people nationwide at the association's headquarters. Support the Director of Specialty Advancement, the Senior Manager of Strategy and Programs, and the Director of the CAP Foundation Programs in the Capability and Specialty Advancement division.- Receive information from throughout the organization on multi-year transformation efforts and the resulting initiatives, consolidate them into a cohesive report, populate with up-to-date financial information, review for accuracy, and prepare and send out for enterprise–wide consumption of senior staff and member leadership.- Collect program, event, and class evaluations from the organization’s staff, members, and patients, and input them into a cohesive and searchable spreadsheet.- Research new grants and other funding opportunities for the 501(c)(3) foundation through corporate giving programs and the Foundation Directory Online grantmakers. Determine the association’s eligibility for each and construct an easily searchable spreadsheet with the attained information to be used to apply for funding.- Provide logistical support for event planning through research, recommendations, and execution of multiple professional dinners throughout the country. Devised a template to communicate all necessary event information as well as a financial spreadsheet to calculate the costs.- Developed a relationship with a potential partner around a new environmental initiative that was being explored. Researched the topic of the initiative and provided an executive report containing all relevant information to the initiative for the management team for further consideration.- Led a cross-functional team project that analyzed external medical associations at varying compositions and sizes with the goal of benchmarking what information was available through the websites to non-member users, crafted an executive summary, and presented to the leadership.