Paula Jacobson Email & Phone Number

Canada

Coordinating the issuing of notifications (preliminary, engagement and close out), regarding sites of indigenous significance, to indigenous communities for consultation. Providing weekly update report to Canada Energy Regulator (CER) and other regulatory body.Review / edit of bi-annual CER Report that provides support of all indigenous engagement regarding the Trans Mountain Expansion Project.Support Permitting Team with coordination of permit applications from various regulators to Indigenous Communities for consultation.Providing support to a team of approximately 20 team members plus Directors, locally and out of province. Compile and prepare presentations, schedule / attend meetings, record / distribute meeting minutes and track action items. Revamping current SharePoint Project filing sites and creating new SharePoint locations with updated features for ease of searching.

Calgary, Alberta, Canada

Compliance support of all Facilities Operations Teams and Project Execution Construction teams regarding all provincially and federally regulated assets. Support incident management from a Regulatory Compliance perspective that all reportable incidents are reported, actions items completed, and incidents closed.Coordination with provincial and federal regulators on issues resulting from inspections, investigations and audits; ensuring all issues are completed and closed out.

Support project construction teams from initial design through to completion and start-up of various pipeline and facilities construction projects.Coordination and booking of travel / accommodations for site personnel and project team members.Prepare presentations, schedule / attend meetings, record / distribute minutes of all project meetings and track action items.

Calgary, Canada Area

Project Services Technician (2015)Compile, analyze and issue various man-hour and cost reports in SAP for monthly Facilities Capital Reporting and Joint Venture (JV) Reporting. Coordinate Sign-off of all Project Execution Plan (PEP) Department Project Plans 100% successful allowing Management to review with JV Partner and proceed to next phase of the project;Coordinated timely decision making on the project and ensured numbers are 100% accurately reported to management and JV partners through efficient Project Controls Team support, (approximately 10 people), with ongoing monthly man-hour and cost reporting.

Devon Centre

Receive, review and distribute all vendor invoices, within SAP, for Major Capital SAGD Projects, to ensure correct coding for budget control purposes, approval and vendor payment in a timely manner.Work within SAP to receive, code and verify invoices; using Master Data was able to continuously track expenditures on POs and ensure Master Data information was properly incorporated in the POs;Successfully instructing Department Managers and Approvers, both office and field, on the invoice and expense approvals process within SAP, resulted in accurate costs to date for contracts, invoices properly coded and processed for payment, and holdbacks released when required;Within SAP GST incorrectly costed against purchase order value rather than in addition to, required implementing manual tracking system properly allocating funds against Purchase Orders, while providing 100% reporting accuracy controlling Purchase Order Expenditures.

Calgary, Canada Area

Supporting project team of approximately 25 team members; compile and prepare presentations, schedule / attend meetings, record / distribute minutes of all project meetings.Allowed successful issuance of Project Design Basis Memorandum and Project Execution Plans by supporting project team with compiling, updating and issuing for client presentation;Leasing and refurbishment of additional office space to support ongoing growth of the organization.

Calgary, Canada Area

Work closely with Project Managers on Schedules, Budgets and overall Project progress updates.Preparation and maintenance of design and construction budgets, along with compiling and submitting building and development Permit Applications for internal review and client approval, allowing for successful permits issued.

Calgary, Canada Area

Project Administrator for Design Team for Alberta Children's Hospital. Schedule and coordinate all Design Team meetings during the Design and Construction of Alberta Children’s Hospital Project; including Client Stakeholder groups, Client Representatives, Design Team (including sub-consultants and construction teams); schedule / attend all meetings, record / distribute minutes for all meetings. Coordinate Client Stakeholder and community open houses for status updates of project, with compilation of all presentation material and documentation. Coordinating Change Orders with documentation and drawings to support changes. Coordinate preparation and issuance of monthly progress billings during design, construction and turnover of all projects.Administrative support to team as it grew from 15 to about 70 individuals.