Phyllis Smith Email & Phone Number

Senior Administrative Assistant•Report to the Senior Ph.D. of the Florida Research Department.•Support a team of 8 within the Research Department (2 Ph.D.) & Client Manager Directors.•Responsible for travel logistics, expense reports, client communication, scheduling & preparation for meetings.•Coordinator of the Client Due Diligence Meetings from meeting details, travel logistics, & activities. •Coordinator of conference events from registration, travel logistics, planning dinners & events.•Negotiate contracts with hotels, restaurants, & conference centers for corporate rates & events. •Overseer of new Administrative Assistants.•Implement Visitor’s Package & Activities Booklet. Complied & formatted information for visitor’s booklet for headquarter visits.•Back up support to the Senior Executive Assistant to the CEO.

Ft Lauderdale, Fl

•Support the CFO, VP, & Director of the Finance Department by compiling information from Essbase for land sales report, inventory level, & backlog reports. •Reconcile accounts payable invoices for approval and auditing.•Input employee payroll & commission records.•Maintain and update Tax Law Manuals•Prepare the monthly Divisional Analysis & Executive Summary Reports for upper management.•Reconcile daily banking/wire activities.•Handle incoming & outgoing mail, filing, order supplies and maintain services for office equipment, copying and faxing.

St Louis, Mo

Executive Administrative Assistant, 03/2003 - 10/2006 •Reported to the Senior Vice-President of Retail Banking of the St. Louis/Illinois Market. •Set and prepared meetings, responded to customer concerns, handled incoming phone calls, & filtered through mail and emails.•Managed four District Administrative Assistants. Responsible for their training & development.•Prepared and analyzed spreadsheets regarding Financial Gain & Losses & Branch Contributions.•Communicated information between the regional office, district offices, the branches, and other departments.•Made travel arrangements for the Missouri/Illinois Region.•Planned and participated in company events, prepared and audit employees’ expense reports. Assistant Branch Manager / Personal Banker, 02/1995 – 03/2003