Phyllis Smith Email & Phone Number

• Senior Administrative Assistant
• Report to the Senior Ph.D. of the Florida Research Department.
• Support a team of 8 within the Research Department (2 Ph.D.) & Client Manager Directors.
• Responsible for travel logistics, expense reports, client communication, scheduling & preparation for meetings.
• Coordinator of the Client Due Diligence Meetings from meeting details, travel logistics, & activities.
• Coordinator of conference events from registration, travel logistics, planning dinners & events.

Ft Lauderdale, FL

• Support the CFO, VP, & Director of the Finance Department by compiling information from Essbase for land sales report, inventory level, & backlog reports.
• Reconcile accounts payable invoices for approval and auditing.
• Input employee payroll & commission records.
• Maintain and update Tax Law Manuals
• Prepare the monthly Divisional Analysis & Executive Summary Reports for upper management.
• Reconcile daily banking/wire activities.

St Louis, MO

• Executive Administrative Assistant, 03/2003 - 10/2006
• Reported to the Senior Vice-President of Retail Banking of the St. Louis/Illinois Market.
• Set and prepared meetings, responded to customer concerns, handled incoming phone calls, & filtered through mail and emails.
• Managed four District Administrative Assistants. Responsible for their training & development.
• Prepared and analyzed spreadsheets regarding Financial Gain & Losses & Branch Contributions.
• Communicated information between the regional office, district offices, the branches, and other departments.