Executive Secretary
CurrentOpening, sorting and categorizing all incoming information to the department and getting it to the appropriate people in a timely way. Processing all outgoing communication in the form of emails, letters, voice messages or other forms of communication. Scheduling appointments, meetings and personal appearances by the department manager. Duplicating, filing, recording and logging of data shared between departments. Answering phones, providing information and processing messages for the department manager. Supervising any support staff and ensuring all office policies and procedures are being implemented. Prepare correspondence, reports and materials for publications and presentations. Setup President’s travel arrangements. Setup accommodation and entertainment arrangements for company visitors. Maintain President’s calendar. Meet and greet clients and visitors. Coordinate project-based work. Prepare and Maintain President’s expense report. Well conversant with MS Office, Internet, Networking, Hardware, SAD, Oracle (RDBMS), UNIX, HTML, Visual Basic, Adobe Photoshop, & Computer Languages (like C, C++, JAVA) etc. Ability to establish priorities handles and resolves recurring problems, work independently, and precede with objectives without Good communication skills.
