Rita Moore Email & Phone Number

Rosemont, Illinois, United States

Deerfield, Il

Legal Operations

Chicago

• Oversee the daily operations of the legal department.• Closed and moved the legal department from Troy, Michigan to Chicago, Illinois.• Review and process all outside counsel invoices.• Set and track legal spend and budget for legal department.• Lead the development and integration of new electronic billing system.• Launched on-line compliance training program for over 20,000 employees.• Manage staff of two legal assistances.• Process expenses and approve expenses for legal department.• Plan firm events.

Chicago

• Managed the daily operations of running the Investment Banking firm office in Chicago/New York.• Assisted CFO on maintaining financials.• Prepared Board materials for board meetings. Took and prepared minutes for Board meetings.• Maintained the CEO’s schedule.• Arranged international and domestic travel for Chairman, which included visas, private jets, car services, and private security teams.• Processed expenses.• Implemented an Employee Handbook.

Chicago

• Responsible for the daily operations of running two offices a 100 employee trading firm. • Coordinated the construction and the move of the Chicago and New York office.• Supervised the construction of the new space. Worked with contractors, architects and engineers. • Participated in the space planning process and managed expansion and relocation projects. • Managed the construction budget and completed the project under budget and on time. • Negotiated contracts with outside vendors. • Established policies and implemented process.• Worked with outside web-designers on creating a new website and rebranded the firm.• Liaison with the building management.• Developed the Facilities Budget. • Managed a staff.• Organized all firm events.• Supported the CEO with scheduling meetings and travel arrangements.• Prepared the CEO for Board Meetings.• Assisted the Director of Compliance with managing all employee brokerage account per SEC Rule 407.

Chicago

• Responsible for the daily operations of running the facilities department of a 400 person trading firm. • Supervised an administrative staff of 6. • Coordinated moving the firm from a 25,000sq ft location to 80,000sq ft location. • Participated in the space planning process and managed expansion and relocation project. • Supervised the construction of the new space. Negotiated contracts with outside vendors.• Worked with contractors, architects and engineers. Liaison with the building management. • Established policies and implemented process. • Developed the Facilities Budget. • Organized and planned all firm events.• Handled CEO’s financials and travel.

New York, New York

• Assisted Principal and the former Chairman of the Legislative/Regulatory Department of the Ungaretti & Harris with the day to day needs of clients. • Established the office infrastructure and the technology of the firm. • Attended client meetings regarding strategic planning. Planned events on behalf of clients. • Wrote press releases and interface with the media. • Handled complicated scheduling, billing, correspondence and client development budget. • Coordinated global travel arrangements, private jets and private cars. Secure visas for countries that require them.• Planned and coordinate yearly trip for the Principal and clients to the Principal’s home in Italy. • Handled all financials of the Principal. • Responsible for homes in New York, Chicago and Italy.

Chicago

• Assisted the Chairman of the Legislative/Regulatory Department and Executive Committee with the day to day running of the practice. • Managed an administrative staff. • Prepared briefings of client issues that needed to be presented to the Congress or Senate. • Handled scheduling, billing, correspondence and department budget. • Coordinated travel arrangements, private jets and private cars and drivers around the world. • Planned and coordinate yearly trip for the Chairman and clients to Italy as well as managed Chairman’s home in Italy• Maintained extensive client contact. • Prepared board materials for Chairman for various private sector boards.• Scheduled meeting with various members of Congress and the Senate. • Worked with the public relations firm on press releases regarding the firm. • Liaison between the Chicago and Washington D.C. offices. • Planned fundraisers for firm political events. • Planned political events during the 2000 Presidential Campaign and Presidential Convention. Staffed Senators and other political individuals during their trips to Chicago. • Member of the firm’s Diversity Committee.

Education record

Education record

Paralegal Program