Rebecca Maul Email & Phone Number

Washington, District Of Columbia, Us

Support Vice President S&T Innovation, Head Equity Ventures Mergers, Acquisitions & Alliances, PartnershipsLog and file CDS/NDA agreementsCreate new vendor agreements, process Invoices using TimberScanManaging complex calendars, scheduling all business and project-related meetings, and coordinating logisticsResponding promptly on behalf of leadership to scheduling requests, prioritizing projects, functions, and deadlines. Coordinating complex travel arrangements (domestic and international) according to travel policy, including flights, hotels, trains, and car serviceEnsuring completion of necessary documentation such as visas, passports, and country-specific travel requirements for each trip. Ensuring timely completion of expenses within 30 days, adhering to the DHR travel policy, and providing accurate information for each reportExecutive Assistant: Danaher Life Science Platform & Danaher Innovation Center Support VP, Legal and General Counsel, Sciex and Life Science Platform, VP, Human Resources Life Science Platform and Chief Technical Offer Danaher Innovation Center Track and process Legal documents for signature Creating and processing purchase orders, and submitting invoices into OracleMaintaining complex calendars in outlook Responsible for printing and distributing correspondence related to business operations; compiling reports, charts, graphs, and presentation materials as requested by leadership and meeting deadlines.Coordinating complex travel arrangements (domestic and international) according to the travel policy, including flights, hotels, trains, and car service as required.Ensuring timely completion of expenses within 30 days as stated in the DHR travel policy and providing accurate information with each report.

Boston, Massachusetts, Us

Executive Administrative Assistant Support Divisional Vice President of Product lifecycle Management and Senior Vice President of Retail & Service Lifecyle Management R&D. Utilize Oracle's financial reporting capabilities to generate accurate reports.Track payments made on corporate cards and diligently reconcile them with corresponding expenses, ensuring accuracy and compliance.Conduct thorough reviews and cross-reference data from financial reports and expense records to identify and resolve discrepancies.Verify and reconcile expenses with corporate card payments, meticulously cross-referencing data for consistency.Facilitate seamless travel arrangements for domestic and international trips, managing all logistical aspects.Project manage logistics for internal and external global customer meetings. Manage complex calendarsDiligently maintain and update internal SharePoint and Windchill drives, ensuring an organized repository for working presentations and communications.Tailor presentations to specific audiences and meeting objectives, ensuring high-quality deliverables.Executive Administrative Assistant Support Controller, Vice President of Finance, Senior Vice President of Tax and Treasurer, and Vice President of Accounting and Reporting.Coordinate domestic and international travel arrangements.Complete Domestic, International, and ACH wire transfers. Balance Daily Cash; Run reports from bank and balance against spreadsheet, assuring accuracy.Tie out Foreign Currency transactions against the spreadsheet; check the exchange rate and dollar amounts assuring accuracy. Statutory, control, and maintain a master spreadsheet of all counties containing subsidiaries for filing due dates, review dates, and tax information so financials are filed promptly.Review corporate expenses from bank statements for executive members, ensuring accuracy and adherence to policies.

Cambridge, Ma, Us

Supported Vice President Legal Counsel of US Commercial, Merging Markets, Associate Legal CounselOrganized training for internal and external US commercial employees on "outside contract policy".Selected for the Contract team, transferred and provided support on the transfer of contracts from onesystem to another.Managed complex and frequently changing travel arrangements and coordinated the pre-planning of trips.Frequently used word processing, spreadsheet, and database and presentation software.