Robin Smith Email & Phone Number

Huntington Beach, CA, US

Irvine, CA

• Provide executive support to company leaders including COO, CTO, CFO, CIO and General Counsel through calendar scheduling, travel organization, professional correspondence, and numerous administrative tasks.
• Lead office management to support facilities maintenance, new employee orientation, and office ordering to ensure a high-quality work environment and employee retention.
• Execute high-volume workloads in a fast paced corporate environment with attention to detail and accuracy.
• Manage multiple priorities with competing deadlines by exhibiting initiative, creativity and flexibility.
• Prepare monthly expense reports for three executives with numeric accuracy utilizing the Certify platform.
• Handle sensitive situations with professionalism, confidentiality, and exercise good judgment.

Irvine

Managed human resources operations through personnel recruitment, interviewing caregiver candidates, completing employee background checks, and pairing qualified candidates with clients in need.Oversaw and organized dynamic schedules through meeting coordination and calendar maintenance.Prepared presentations, memos, letters, reports, spreadsheets, and.

Costa Mesa, California

• Provided high-level administrative support to both the Vice President and Campaign Director including communications and materials, preparing statistical reports and performing clerical functions.
• Served as development liaison with other departments in areas including company website, social media, and marketing publications.
• Supported Vice President and Campaign Director with numerous board committees including Center Fund Committee, Board Development Committee, Business Leadership Committee, and Campaign Committee to support various.
• Facilitated guest relations for major fundraising events including the Candlelight Concert attracting over 300 participants and yielding over $2M.

Mission Viejo, CA

• Managed and prioritized mail workflow, organized courier services, ordered supplies, booked and scheduled executive conference rooms and other administrative duties.
• Provided daily administration duties including setting meetings, sending invites and maintaining calendars.
• Served as a direct contact for other administration/secretarial duties such as heavy phones and supporting special projects as needed.
• Consolidated information by provided daily and weekly reports to applicable managers to ensure goals were met.
• Created and maintained high-level monthly financial reports utilized by executive leadership.
• New client set-up in database and responsible and confidential file maintenance.