Rosana Vaughan Email & Phone Number

California, United States

San Francisco Bay Area

Emeryville, California, United States

Dedicated and strong contributor of research, processing, and resolution to Finance VP, Controller, Manager and Purchasing Manager by providing high-level accuracy and attention to detail.Skillfully facilitated departmental cross coverage when my team was out of the office; along with full back up support for the Accounts Payable Manager. Tasks included decision making, email executions, weekly financial record reconciliations, Docusign and IRS agreements/executions, wire account creations/payments, and month end close procedures.Worked strongly with the Procurement Department to review and administer to the monthly open purchase order reporting.Responsible for full cycle accounts payable duties; including expense reports, AMEX executive reports, invoices, statements, Petty Cash accounts, ACH/check/wire payment issuances, new vendor requests, vendor master cleanup, audits, month and year-end tasks, and special projects.Maintained excellent customer service-based accounts with equal parts communication and attention.Lead on the company wide Concur Educational Allowance Process step-by-step documentation, along with re-vamping other important wiki pages.Aided in the improvement of core processes by supporting and training employees; along with being instrumental in training internal customers to assist them with the transition of those systems.Performed a strong role in many system testing and implementation processes.

Pleasanton, California, United States

Reported to Analysts, Project Managers, and both Finance Manager and Senior with responsibilities that included proper purchase requisition management, project financing in construction and associated costs with vendor and equity sources, external and internal reporting, and involvement of meetings. Successfully reviewed, audited, and approved purchase requisitions from numerous operating groups for capital and expense expenditures in the west region.Researched, amended, and contacted clients and vendors regarding invoice discrepancies.Ensured fiscal/policy compliance by monitoring and processing orders in a timely and efficient manner.Strategically created documentation for the proper implementation of financial reporting and process improvement, successfully reducing and closing unnecessary spending.Served as a representative of the Employee Development Team and the Employee Attitude Survey Team with a focus to establish a positive and productive workplace for all personnel by creating and conducting tours, surveys, evaluations, newsletters, skill / training projects, job shadowing programs and mentoring presentations.

South San Francisco, California, United States

European's largest all-cargo airline transportation company having acquired over 54 years of service and providing dynamic and customer-focused services to businesses worldwide.Established a progressive and effective collection program of Air Waybills, resulting in quicker conversion of accounts receivable for improved cash flow.Maintained tight audit control procedures to prevent transaction errors, resulting in financial growth and efficiency.Handled, reviewed and successfully applied million-dollar gross payments towards appropriate accounts on a weekly basis to maintain the Trial Balance Aging Analysis Report on a monthly basis.Reviewed, reconciled, and maintained financial bank statements for both domestic and international accounts.Managed and reviewed high dollar exposure accounts in the system and reported appropriate action on customer accounts with aged balances greater than 30 days.Properly executed 1099 Forms for nationwide companies applying for credit assuring clientele confidentiality, referencing company policy and procedures, resolving issues, and communicating with management for approval.

Education record

High School Diploma