Sandra Kirkpatrick Email & Phone Number

Assists Regional Billing Operations Manager to manage billing/invoice personnel on daily process within multiple Region 39 marketsReview the weekly Employee Detail & Per Diem reportManage all Sub Billing Introduction meetings, including contracts for all subcontractorsAssist in house and subcontractor crews with pay discrepancies or concernsAssist project managers and supervisors with billing reports and review of accurate production entry for multiple projectsOrganize and manage invoice deliverables and closeoutsEntrusted to manage billing team in the manager absenceProvide overall administrative support within Region

Prepares purchase orders, solicits bid proposals, and review requestions for goods and servicesEstablished and maintain relationships and negotiate with suppliersResearch inventory deficiencies and reorder as neededRecondition Purchase Order Receipt RegisterCoordinate approval process of all accounts payable invoiceApplied proper coding to invoices, files, and receipts to keep records organized and easily searched

Responsible for entering Purchase Orders and contacting Vendors for all locationsMeeting with vendorsReconciling all invoices with approval documentationResearching/Quoting for parts, services & equipmentAdministrative support for Maintenance Manager & SupervisorTrack employee vacation, Mechanic tool allowance, Payroll Hours Support HR with department new hires, employee paperwork, setting up reviews

Responsible to coordinated daily duties of dispatching driversReaching to customers for updated or concernsAnswering multi-line phone systemAccountable for filing and reconciling all end of year finances for companyMeeting bi-weekly deadlines for payrollScheduling all employee hours and vacationResponsible in creating training programs for new employees