A B2B marketing and brand consultancy firm headquartered in California and operational in the Philippines. Remote role with occasional on-site attendance.● Manages complex executive calendars, scheduling 250+ meetings, including board meetings, investor relations, client engagements, and speaking events, reducing scheduling conflicts by 30%.● Coordinates around 50+ domestic and international travel arrangements annually for the COO, optimizing logistics through Concur, resulting in a 20% improvement in efficiency via streamlined bookings and adherence to established processes and vendor relationships.● Tracks and manages over $500,000 in annual operating expenses using Concur, customizing pre-built templates to align with company and departmental policies, and reducing expense report errors by 20% through a standardized submission processes.● Prepares and generates monthly departmental performance reports, reducing report preparation time by 25% and increasing data accuracy by 15% through process automation and template standardization suitable to a department's needs.● Provides administrative support for 20+ board meetings annually, including agenda preparation, presentation drafting, and minute-taking (OneNote), delivering minutes within 24 hours, delivering post-meeting updates or action items 30% more efficiently to relevant stakeholders.● Led the logistics for international trips to the Philippines for office acquisitions, managing vendor negotiations, moving logistics, and establishing local business bank accounts. Ensured the project stayed within the assigned budget, resulting in a 10% cost reduction for moving expenses, whilesuccessfully completing the relocation on time. Also established local corporate bank accounts with initial deposits to enable seamless financial operations during and post-acquisition.