Sarah Percy Email & Phone Number

Auckland, New Zealand

Auckland, New Zealand

Auckland, New Zealand

Auckland

Auckland

Melbourne, Australia

Responsibilities: • Manage all types of meeting programs, including hybrid, with varying degrees of importance and varying size (0-500pax++) – full end-to-end management• Attendee Management (ie. Registration, invitations, itineraries, accommodation bookings, rooming lists, attendee communications, transfers, etc) • Full budget management – from initial budget plan and to final spend and report• Manage financial payments to vendors, updating budgets and event databas• Full onsite management and management of other event staff• Manage critical path for event(s) including key dates internally and externally • Meet all deliverables and SLA’s, both internally and externally • Understand and be compliant with all company and client policies • Preparation and delivery of event collateral • Conducting domestic and international site searches, sourcing properties/venues adhering to client budgets and parameters • Prepare Site Availability Reports that outline available properties/venues for client meetings • Negotiating on all aspects of supplier/venue contracts on behalf of the client, driving the highest level of cost savings • Execute all contracts with suppliers • Building and maintaining relationships with all suppliers • Maintain and report timely and accurate program data • Liaise with travel group in the booking of all travel bookings

Melbourne, Australia

• Organise and implement event plans for over 50 events a year – promoting and advertising events, sourcing speakers, organising registrations, event set up, budget and finance management.• Supervise full-time events assistant and coordinate state and branch committees for each event.• Create event campaigns and strategies for each event – identifying the specific goals for each event and how to successfully achieve this.• Setting up and overhauling the events processes and systems to create an easier more efficient way to run and manage the events. Working out new timelines, new communication strategies with members, committees and stakeholders, designing new advertising templates, creating new budget and invoice templates.• Working with a developer to create an online registration and payment system – eliminating the need for paper registrations and manual databasing.• Maintaining and building relationships with a variety of different groups – sponsors, clients, stakeholders, members, and other external parties. • Onsite event organisation – liasing with venues for exhibition setup, working out AV presentations.• Looking after the AIR’s monthly publication. Sourcing and writing articles, creating adverts, proofing and working with the publishers on the design and layout.• Assessing each event and working within the AIR guidelines to appropriately manage all aspects of the event besides the programme and registration – looking at entertainment, catering, transport, logisitics and sponsorship.

London, United Kingdom

• Build and run segmentation analysis across various datasets to support marketing campaigns of Christie’s salerooms – catalogue mailings for auctions, direct marketing mailings and e-marketing campaigns, to given data briefs and strategy • Execute email marketing campaigns – using the Silverpop platform • Work with the Marketing Data analyst and other Campaign Data Management team members to understand campaign effectiveness and deliver improvements to our campaigns • Use your understanding of CRM best practice to suggest innovative ways of improving our CRM capability

London, United Kingdom

• Initiating, organising and running HSBC events, overseeing all planning and production – both in-house and externally - Graduate Recruitment events, Diversity related events, Interbank events, HSBC Women’s Conference, Disability Cafe, Training days, Business networking receptions, Assessment centres• Preparing marketing plans for each event - keeping in line with the company values and objectives• Arranging speakers, organising budgets, logistics, catering, A.V etc.• Liaising with senior directors, both in London and offices in USA, Asia and Europe• Preparing presentations and event briefing memos• Assisting and managing ad-hoc projects, eg. Follow up from events – ROI, running focus groups• Maintain appropriate financial records, purchase orders and invoices• Post event analysis and evaluation of the success and outcome of an event

London, United Kingdom

• Co-ordinating and executing complete onboarding process for new employees• Co-ordinating and creating effective new processes to streamline and simplify onboarding for candidates• Responsible for creating contracts and joiner and business correspondence• Arranging and setting up new employee inductions• Co-ordinating candidate meetings and checking documentation

Hastings, New Zealand

• Sole charge of the entire recruitment process of 900-1000 seasonal staff • Sourcing, placing adverts and screening new employees – both internationals and locals• Organising and running induction meetings and factory tours• Delivering accurate staff numbers - ensuring all production lines and positions are filled over a 24 hour roster• Liaising and building relationships with senior managers, shift mangers, and HR• Identifying areas for improvement and implementing changes to recruitment process• Recording, data basing and maintaining all employee information and records

London, United Kingdom

• Organising meetings and interviews – taking and preparing minutes• Creating reports, powerpoint presentations, graphs and spreadsheets • Delegating and handling customer complaints and preparing response• Devising and maintaining office systems• Liaising with senior management, staff and customers

United States, Canada And United Kingdom

• Engaging with students and communities and promoting and international volunteer programme• Travel organisation/preparing itineraries – transportation, accommodation, visas, conference rooms• Implemented & managed a marketing campaign using different mediums to attract the unique international markets• Held program budget – including travel organisation and marketing materials• Effectively negotiated many administration contracts in a number of global locations• Developed ongoing relationships with university faculty, local communities and students • Utilised public speaking and presentation skills to a variety of audiences • Led internal / external meetings and presentations on a regular basis• Motivating and training student representatives

Melbourne, Australia

• Establishing and building up a database of contacts• Organising printing and awards – invites, plaques, programme and certificates• Copywriting and proofreading – programmes and guest speakers speeches• Organising venue details – location, catering, sound, lighting• Working alongside the Lord Mayor and high profile councillors• Using Microsoft Excel, Word, Outlook and preparing Powerpoint presentations

Auckland, New Zealand

• Writing, creating and editing on air, digital media and television and radio promos - Avid editing suite• Directing promo shoots and voiceover talent • Copywriting - writing continuity scripts, promo scripts and radio ads• Launching new shows and assisting on marketing campaigns• Working to strict broadcast deadlines • Working collaboratively in a creative team – liaising with sound technicians, editors, marketing and promotions teams and executives