Shannon Gallagher Email and Phone Number
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Shannon Gallagher personal email
Administrative professional with expertise in supporting a diverse set of professionals including Level B managers, engineers, field service contractors, and vendors. Skilled in administrative duties, logistics, scheduling, calendaring, procurement, insurance claims, accounting, and timekeeping.
R.E. Staite Engineering
View- Website:
- michels.us
- Employees:
- 1843
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Accounts Payable SpecialistR.E. Staite EngineeringLakeside, Ca, Us
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Administrative AssistantMichels Corporation Jul 2022 - PresentSan Diego Metropolitan Area● Daily creation of invoices using DINERO, excel and REVU, entering in SAP, and logging on billing trackers● Correction to any invoices requested by the customer for SAP entries● Review of vendor invoices, logging them for record keeping, billing purposes, and diversified reporting● Monthly accrual reports for distribution program● Update of payments from customer on various accounting trackers● Backup support for printing job packets and payroll● Backup support for sending invoice approvals to customer for review and approval
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Track AdministatorValero Energy Corporation May 2021 - Jan 2022Benicia, California, United States• Daily review of Track exceptions – gate reads with errors• Daily allocation of time and equipment• Daily review of incomplete allocations• Send weekly reconciliation reports to vendors• Corrections to reconciliation reports• Review of non-billing when a vendor does not want to bill for time onsite• Constant contact with vendors for timekeeping and equipmentTrack timekeeping system, Outlook, Microsoft office -
Project Administrator IiPinnacle Power Sep 2020 - Apr 2021Vallejo, California, United States● Daily check-in with Project Manager● Smartsheet weekly tracking for projects● DASH system management for electrical and construction projects● Produce and distribute final invoices for final projects using DASH, PENTA, and Google documents● Use Google excel sheets trackers for invoice billing, job status reports, and timekeeping● Various document control projects trackers for invoice billing, job status reports, and timekeeping● Various document control projects -
Executive AssistantUnico Mechanical Corp. Feb 2019 - Mar 2020Benicia, Ca● Supported Pump Repair Shop Manager with day and swing shift operations giving work direction, ordering materials and confirming customer requests● Analyzed payroll hours to contract hours ensuring project budgets were in line with customer agreements ● Generated weekly job status updates with management and sales team advising of daily labor and material costs of projects● Developed a purchase log of materials, tooling, and consumables to capture cost comparisons of projects and overhead● Back up support for procurement, payroll, and shipping and receiving departments -
Administrative Assistant - ContractorRoberts Companies Feb 2018 - Feb 2019Martinez, California, United States● Scheduled 300 operators for Marathon Refinery using Workforce/Workday software communicating through emails and phone calls ● Assisted payroll with changes needed for operator pay rates, holidays, and vacation schedules per Union guidelines● Supported contractor onboarding for HHS Department by ensuring IDs and Safety certifications were current and valid● Document control specialist for HHS Department for major project audits -
Ta Administrative Assistant - Phillips 66Pts Advance Feb 2015 - Dec 2017Rodeo, Ca● Contractor onboarding utilizing payroll software, conference calls, confidential personnel files and ensuring licenses and certifications were valid● Collaborated with contractor timekeepers to meet payroll deadlines, which included timesheet review and approval, while analyzing clock exceptions to meet union guidelines for any overtime and per diem regulations● Cost analyzed materials, PPE, consumables, tooling, and rental contracts for company purchases and contractor submissions, which resulted in an average savings of $60,000 per year●Managed project materials, office supplies, purchase orders, rental equipment, and final invoicing●Trained new staff for special projects, back support to head onboarding specialist, housekeeping of workspace -
Learning CoordinatorPacific Gas And Electric Company Apr 2013 - Dec 2014San Ramon, California, United States● Supported Delivery Leads, Instructors, and Curriculum Development Team which included maintenance of training curriculum and ordering of equipment for training classes to meet crucial deadlines ● Coordinated logistics for training classes at onsite/offsite locations which included catering and special needs ● Produced training curriculum working with creators, editors, publishers, and outside vendors ● Prepared materials physically and virtually for classes utilizing copy service vendors and office supplies for all supported classes ● Processed Concur expenses for HR Academy Manager as needed, trained peer positions, ordered office and classroom supplies● Monthly cost saving by recycling office supplies for classrooms saving approximately $1,000 per month -
Senior Administrative Assistant/Special Investigations Unit AssistantAmerican Claims Management Nov 2001 - May 2012Carlsbad, Ca● Administered Fraud training for adjusters, management and executives with SIU Manager● Assistant to Level C executives in Property and Personal Lines ● Preserved licensing data for adjusters with authority levels and states requirements ● Retained all vendor contracts and ensured all private investigators and forensic experts were licensed and insured ● Worked with SIU Manager reviewing files referred for fraud review. Assigning investigators and/or forensics as needed to determine any potential fraud● Issued claims payments and expenses for Property, Personal Lines and Workers Comp claims ● Managed accounting for legal and special investigations units ● Handled all California Secretary of State unclaimed property claims● Created monthly revenue generated from Subpoena requests resulting in approximately $500 per month ● Mail clerk, file clerk, reception duties
Shannon Gallagher Skills
Shannon Gallagher Education Details
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Kelsey Jenney CollegeMedical Office Management
Frequently Asked Questions about Shannon Gallagher
What company does Shannon Gallagher work for?
Shannon Gallagher works for R.e. Staite Engineering
What is Shannon Gallagher's role at the current company?
Shannon Gallagher's current role is Accounts Payable Specialist.
What is Shannon Gallagher's email address?
Shannon Gallagher's email address is sh****@****ero.com
What schools did Shannon Gallagher attend?
Shannon Gallagher attended Kelsey Jenney College.
What are some of Shannon Gallagher's interests?
Shannon Gallagher has interest in Crocheting, Social Services, Human Rights, Reading.
What skills is Shannon Gallagher known for?
Shannon Gallagher has skills like Insurance, Claim, Customer Service, Training, Claims Management, Invoicing, Commercial Insurance, Liability, Data Entry, Property And Casualty Insurance, Microsoft Office, Outlook.
Who are Shannon Gallagher's colleagues?
Shannon Gallagher's colleagues are Kevin Booher, Sandy Goetz, Ryan Ziarkowski, Luis De Artola, Karlie Perkins, Michael Sexton, Austin Lechnir.
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