Sharon Mcgregor Email & Phone Number

Toronto, Canada Area

Responsible for the coordination of membership, liability insurance, and database administration of all Ontario midwives, including:- financial administration of membership dues and liability insurance including invoicing, collection, receipting and financial reporting- steward of membership data across multiple systems- database maintenance- website updates

Toronto, On

Union contract position to June 30, 2015• Provided a full range of administrative support to the Director of Academic Programs• Assisted with the implementation of projects including Ministry Inspections, course calendar, course descriptions, coordination of Advancement Placement and in-school exams, parent/teacher interviews, professional development days• Liaised with the Student Services Department and the Program Director of Student Life with co-curricular program, tracking students’ enrollment and attendance in co-curricular events, and developing attendance reports for academic administration to highlight issues as they arise• Participated in planning sessions

Ajax, On

• Provided high level office administrative support to the membership, board and association staff• Maintained membership records both in QuickBooks and Access• Created invoices and processed membership, event fees and sundry purchases in QuickBooks• Tracked event participation in Access• Produced lists and reports upon request from both Access and QuickBooks• Provided event support at conferences and events

Toronto, Ontario

FINANCIAL AND PROGRAM COORDINATOR, CLINICAL AND PROFESSIONAL DEVELOPMENT • Financial and administrative support to the Director and the Clinical & Professional Development department• Updated and tracked departmental budgets• Assisted with the development, distribution, collection and collation of evaluation material, the analysis of related results and the preparation of monthly team reports• Registered and tracked participants for educational programs in the member database (Amsoft)• Managed and reconciled credit card transactions using Moneris• Reconciled participant attendance with registration fees• Processed and tracked member applications for reimbursement through the professional development fund• Assisted with logistical coordination of eventsPROGRAM ADMINISTRATOR, MEMBERSHIP SERVICES• Financial and administrative support to the Manager and 600+ members• Entered, maintained and managed all member information in member database (Amsoft)• Processed membership dues, prepared and sent out all membership correspondence• Created queries to export reports and lists from database• Create and send HTML mass email messages to members through the database • Prepared and reconciled bank deposits, credit card and EFT payments for membership and liability insurance payments• Processed and maintained membership and insurance files for members• Maintained and updated the career opportunities and clinic information web pages• Created online surveys using Survey Monkey• Streamlined, updated and improved processes for efficiency and accuracy

Toronto, Ontario

• Responsible for overall data control, quality and integrity of the Raiser’s Edge fundraising database• Provided database support for all users• Maintained and updated all constituent information within the database• Recommended procedures and solutions for accuracy, integrity and efficiency of the database• Received, recorded and processed all pledges and donations including credit cards, cash, cheques and shares of stock and electronic funds transactions• Issued tax receipts and thank you letters weekly for all charitable gift donations• Extracted data to prepare merges for direct mail, invitations and communication pieces• Produced complex queries and exports• Tracked and reported on financial progress and participation of all campaigns• Liaised with Finance department to produce projections, reports, and documentation as requested• Reconciled weekly, monthly, and fiscal year-end with the Finance department of charitable gifts received• Responsible for the follow up and collection of overdue pledge payments• Acted as liaison and maintained relationships with constituents and volunteers

Toronto, Ontario

ADVANCEMENT SERVICES ASSISTANT / DATABASE MANAGER• Maintained effectual and efficient management of the department• Played an integral role in implementing the department’s reporting parameters and in streamlining and automating these reporting processes• Collaborated on developing the department’s policy and procedures manual • Responsible for tracking action items for the department• Scheduled appointments and meetings for department members• Responsible for the data entry, organization, management and maintenance of Raiser’s Edge database• Produced weekly, monthly and fiscal year-end revenue and donor giving reports • Facilitated the creation, preparation and distribution of scheduled or special donor appeals and mailings, event-related correspondence and bi-weekly e-newsletter• Extracted data for direct response mailings, donor recognition, queries, name tags, mailing labels, thank you letters and other reporting and communication purposes• Imported data files into database and generated reports to review accuracy and completeness of imports• Organized, maintained and tracked donor and prospect activities• Processed all charitable gift processing and issued tax receipts• Developed and maintained relationships with all constituentsADMINISTRATIVE ASSISTANT TO VICE-PRINCIPAL OF CURRICULUM AND STUDENT SERVICES• Managed Vice-Principal’s daily calendar, arranged appointments and meetings• In collaboration with the database creator, helped develop best practices and methods for the student and teacher database in FileMaker Pro • Responsible for managing the student and teacher database• Prepared and submitted all required Ministry of Education and ONSIS reports• Handled logistics of final exams and parent-teacher interviews• Responsible for the production, editing and distribution of timetables, report cards and transcripts• Responsible for coordinating and arranging supply teacher coverage