Shelley Duncan Email & Phone Number

Orlando, Florida, United States

Austin, Texas

Austin, Texas Area

Administrative Coordinator ■ Provide direct support for division President and team leadership through calendar management, travel coordination, and processing expense reports.■ Arrange and schedule division meetings and special events: including securing space, note-taking, presentation preparation, catering and setup/cleanup.■ Verify invoices and expenses; invoice coding and submission for payment.■ First point of contact for screening and redirecting vendors as necessary, in person, via telephone and email.■ Conduct new employee onboarding, including preparing internal paperwork, workstation supply ordering and setup.■ Act as the point of contact HR related questions for Infrastructure. ■ Assist with day to day team paperwork administration, incoming mail and maintain office supply inventory, copier supplies, and kitchen supplies.

St Clair Shores, Michigan

■ Supported three property managers with a portfolio of over 30 condominium and homeowners’ associations. ■ Answered phone calls from property owners, wrote letters, created spreadsheets for Board Meetings and management presentations. ■ Served as back up for the other administrative assistants and receptionist.■ Acted as closing coordinator for real estate transactions.■ Served on hiring team for new employee search and trained three new hires.■ Supported property managers’ work with HOA Board of Directors.■ Assisted with routine maintenance and improvements for the Associations by preparing RFPs and scope of work documents, issued work orders, and worked with contractors to coordinate repairs.

Kokomo, Indiana

Circuit Board Fabrication, Administrative Assistant – Directly supported Plant Manager and Engineering Manager in addition to supporting Engineers within the department. Point of contact for outside calls as well as visitors, trusted by Plant Manager to edit any outgoing documents from his office, collected data each morning to present in an Excel spreadsheet at daily department meetings, and kept calendars for both the Plant Manager and Engineering Manager. Entrusted with confidential information within the department. Engineering, Clerical Support – Worked part-time as back up for travel coordinator, presentation coordinator and executive secretaries within the department while providing administrative support for a group of engineers. Tracked testing information for development engineers.