Stefanie Moore Email & Phone Number

Chicago, Il, Us

Chicago, Il

Business Support AdministratorProvide administrative support to Partners and Directors in the Tax Business Unit. This position also provides tax processing and project support to the Tax business unit. Work products and projects include tax processing, letters, reports and other client deliverables. This position will require extensive people, communication, organizational, technical and process skills, and the ability to continuously prioritize multiple projects in a fast-paced environment with a high levels focus on quality, accuracy and confidentiality.

Rosemont, Il

Office ManagerEnsure the smooth running of the office on a day-to-day basis. Provide administrative support to leadership and support staff. Maintain and update Business Continuity Plan quarterly. Coordinate office events. Assist HR manager with policies and procedures. Provide and maintain daily office needs including USPS, office supplies, and incoming/outgoing courier services. Submit office work orders with office of the building. Liaison for office of the building. Onboarding of new hires and induction to office. Maintain/order laptops, cell phones and IPads for new hire. Maintain and update office directories and organizational charts. Order business cards for staff.Account Payable Team LeadManage the accurate and timely processing of incoming invoices. Run monthly report of Employee Purchase Cards. Process and issue manual checks for payment to vendors and clients. Set up new vendors. Oversee timely, accurate processing of invoices, purchase orders and expense reports.Health & Safety Team MemberSchedule monthly meetings. Coordinator monthly and annual H&S activities. Maintain budget. Monitor Health & Safety Risk and Hazard. Maintain weekly incident reports. Advise employees on how to minimize or avoid risks and hazards in the workplace and in the field. Participate in annual CPR/AED training.

Executive AssistantDelivered high-level executive support. Performed busy calendar management, drafted communications & marketing materials, and conducted various HR, Payroll and Accounts Payable functions. Coordinated meetings and special events.• Drafted and edited senior level presentations, correspondences and budget reports.• Arranged business travel, organized accommodations and completed expense reports for domestic trips.• Maintained executive calendar. • Managed multiple administrative projects simultaneously, and monitored progress to ensure deadlines were met.• Exercised confidentiality with HR issues. Maintained personnel records of staff with forms for personnel changes.• Entered staff weekly time management via Kronos for management. • Assisted with job requisitions & new hire on-boarding. Scheduled new hire interviews.• Prepared purchase orders, invoices and A/P vouchers.• Provide support to reception area.• Performed other administrative duties as requested.

Certification, Business Administration

Diploma, Business Education

Activities and Societies: none