Sofia Prokhorova Email & Phone Number

Chicago, Illinois, United States

• Provided high-level administrative support to the CEO and other Executive Committee members • Organized complex calendars and schedules, resolving any scheduling issues • Assisted in the drafting and preparing of correspondence for internal announcements, town halls, board meetings, and organizations that the executives is involved in • Managed communication between upper management and employees, liaising with internal and external executives on various projects and tasks • Represented the company and the CEO in a positive light through great follow-through skills and sound judgment • Conserved the CEO’s time by reading, researching, collecting and analyzing information as needed, in advance • Managed, coordinated, and arranged senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination • Organized team communications and planned company events and client meetings • Maintained professionalism and strict confidentiality with all materials and exercises discretion when interfacing with the business • Managed and organized customer contracts by implementing a new system • Reviewed and approved expense reports and time-off requests on behalf of the CEO • Created some level of flexible hours as dictated by the need of business for critical projects and meetings

Chicago, Illinois, United States

• Provided confidential and high-level administrative support for the CEO and other senior staff • Coordinated information flow from the CEO’s office to the staff and clients • Scheduled and maintained staff and firm committee meetings • Served as a primary contact for external vendors and develops and maintains excellent relationships with CEO’s associates and network • Monitored, managed, and prioritized a complex calendar along with incoming phone and emails communications • Resolved routine and complex inquires for the office • Administered organization for all common office and workplaces and established guidelines for maintenance of individual office and work places • Provided project management support by reading, researching, and analyzing information • Oversaw all logistical details of meetings and travel • Operated at high level of confidentiality regarding personal and financial matters • Managed confidential billing and payroll projects • Maintained inventory of all computer, audio and visual equipment and other office supplies

Chicago, Illinois, United States

• Provided executive-level support for the leadership team, including domestic and international travel, multiple calendar management, and extensive expense reports• Assisted with the planning, logistics, and execution of management team meetings and department-wide events• Created purchase orders and approves vendor invoices for payments using SRM and iPaySmart systems

Las Vegas, Nevada, United States

• Supported one of the owners of a luxury automotive dealership by managing the calendar, arranging international and domestic travel, making restaurant reservations, organizing marketing events, and developing new business relationships

Las Vegas, Nevada, United States

• Provided executive support to the President and COO of the investment company inside a luxury resort (one of the MGM International Resorts properties) by managing the calendar, arranging international and domestic travel, using Concur• Prepared expense reports for the executive using Concur• Assisted high-end hotel guests with booking Aria Resort suites, arranging limo pickups, and making restaurant and show reservations

Las Vegas, Nevada, United States

• Provided C-level executive support to the CEO and owner of a software development company (a former state senator and a prominent attorney) and his wife in various aspects of their personal and business lives by managing calendars, making travel arrangements (domestic and international), and communicating with clients, vendors, and the management team on a regular basis• Managed expense reports for the CEO• Assisted with team meetings and off-site events, scheduled personal appointments • Created PowerPoint presentations for meetings• Purchased office supplies and furniture, and made payments to vendors and clients• Managed employee healthcare benefits • Provided assistance with personal events (wedding, fundraising, etc.)• On call 24/7

Richland, Washington, United States

• Provided support to the Director of Finance, the U.S. Department of Energy, Office of River Protection, by consistently demonstrating strong attention to detail and ability to multitask within the fast-paced work environment• Coordinated domestic travel arrangements and kept up to date expense reports• Assembled and distributed meeting agendas and supplemental materials • Acted as a facilities manager and a point of contact for any related issues• Coordinated office moves and set up offices for new federal employees • Maintained and updated emergency plans. Assisted with special facilities and IT projects and worked effectively in stressful situations to meet expected deadlines