Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.Attend meetings and keep minutes.Receive and screen phone calls and redirect them when appropriate.Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).Make travel arrangements for executives.Handle confidential documents ensuring they remain secure.Prepare invoices or financial statements and provide assistance in bookkeeping.Monitor office supplies Act as the point of contact between the executives and internal/external clientsUndertake the tasks of receiving calls, take messages and routing correspondenceHandle requests and queries appropriatelyMaintain diary, arrange meetings and appointments and provide remindersMake travel arrangementsTake dictation and minutes and accurately enter dataMonitor office supplies and research advantageous deals or suppliersProduce reports, presentations and briefsDevelop and carry out an efficient documentation and filing system

Provide administrative assistance to engineers and technicians.Assist technicians in handling routine customer issues.Answer and respond to customer calls and messages.Redirect customer calls to corresponding engineers and technicians.Assist and support technicians in repairing electronic products and items.Perform tests and repairs on electronic items, equipment and machinery.Provide technical services to customers on time.Collect payments from customers for technical services provided.Keep abreast of the technical developments to provide excellent service to customers.Adhere to corporate service standards in technical assistant functions.

 Working as Secretary to VP - Projects  Sending Meeting Invitations and booking of meeting rooms. Attending Project related meetings and typing out NOM Preparation of agenda for meeting in advance and arrangement of facilities for meeting.  Create, transcribe, and distribute meeting agendas and attend meetings in order to record minutes Provide assistance / Preparation of Presentation for AGM and Board Meetings. Maintain calendar and ascertain the events for the top management presence.  Compose correspondence/ reports from the top management dictation and own initiatives. Managing travel & booking arrangement for top management as per travel plan.  Maintaining a Travel Schedule of all members belonging to the Project. Co-ordinate with other departments to collect information so that the same is provided to the Top Management.. Maintaining of KEC Manpower Datasheet on weekly basis. Settling Expense Authorization Slips. Maintaining Leave Data base. Regularly coordinating the activities of a department project or program; coordinating department events, department computing and software resources Maintaining a Meeting Schedule of the entire Project (IOCL) Coordinating with Chennai and Reading (UK) as per requirement. Other secretarial jobs –typing out letters, Excel and Power point work. Secretarial related assistance to other disciplines. Knowledge of various packages necessary for data management Viz., XL & MS Access. Effective relationship with various disciplines in the project in order to support day to day activities assigned by the immediate superior. Support extended to the immediate superior in managing visiting personnel from other FW centers and client Understanding and acquiring knowledge in the basic technical functions of individual disciplines in the project (like understanding basics about Clash runs, Model reviews etc.,) Effective file management of all technical documentation.