Sushil Kumar Email & Phone Number

India

India

India

• Key involvement in ensuring that the facilities are in order for a healthy working environment• Maintaining rapport with managers, employees and vendors by managing contacts• Developing new services and methods, setting priorities and resolving issues• Handling office maintenance, maintaining the condition of the building and arranging necessary repairs• Maintaining record of guest check-in/check-out and room availability status• Maintaining various seating facilities, e.g., interview room, conference and meeting rooms• Updating AMCs for office facilities, viz. ACs, Water Coolers, ROs, Scanners, Plotters, Fax machines, Xerox machines, etc.• Responsible for planning, managing, monitoring, supervising and providing assistance in the provisioning, operation and functions of a cafeteria • Involved in the procurement of office-wares and development of vendors for cost effective procurement of office needs• Identified, qualified and selected vendors of materials, equipment, products and services • Evaluated cost and quality of materials, equipment, products and services• Prepared purchase requisitions/orders, reviewed records of materials, equipment• Generated invoices, work orders, consumption reports and demand forecasts• Analyzed market and delivery systems to assess present and future material availability & alternative supply• Coordinated with travel agents for arranging international and domestic tickets for employees, expats, senior functionaries and MD’s• Arranged domestic/international air tickets as per employee allotted budget• Prepared all the documents for visa issuance to employees, processed visa of employees and dealt with embassies for visa matters• Arranged the best accommodation for employees, expats and senior functionaries across the country

• Managed logistics operations for employees, executives and foreign expats• Coordinated with the external agencies for effective transport solutions• Prepared the daily work schedule and assigned housekeepers for various tasks based on the office requirements • Used various check lists in washrooms, pantry and other office areas• Secured premises and personnel by patrolling property; monitored surveillance equipment, inspected buildings, equipment, and access points as well as permitting entry• Maintained the electronic surveillance equipment used on the premises • Interacted with HR and finance department for day-to-day activities• Organized meetings, conferences, interviews, fixed meetings, conferences venues as per capacity and budget, maintained record of employee’s attendance, leave & time sheets• Opened the bank and PPF accounts for new joiners, maintained petty cash, managed day-to-day expenses and arranged cost effective purchase of daily office needs• Coordinated with accounts department for processing of bills from various vendors and timely payment thereof• Involved in bank dealing, preparation of cheques, vouchering and reimbursements• Checked and processed payment for various phone connections and utility bills• Verified local TA disbursement to employees effectively• Interacted with the project team to create a mutual understanding of the project strategy based on the job requirements• Conducted in-depth reviews and analysis of all project or contract documents

• Worked with safety units to plan and manage safety programs for each project and ensured safety fulfillment• Coordinated on getting quotations from different suppliers for all admin related purchases• Handled Hospitality Management, airline bookings, event Management, catering arrangements, conferences and meetings• Monitored and took actions for the execution of requests related to new visa applications, family / relative visa, visa / passport renewals, visa cancellations and new business visas / permits• Managed telecommunication facilities, transportation, housekeeping and maintenance, stationary, power, water and uninterrupted supply of essential services • To monitor and initiate appropriate actions for the execution of requests related to new visa applications, family / relative visa, visa / passport renewals, visa cancellations and new business visas / permits• Managed and ensured that general administration activities like Telecommunication Facilities, Transportation, Housekeeping and Maintenance, Stationary, Power, Water and uninterrupted supply of essential services, etc.