Tamara Head Email & Phone Number

Menlo Park, California, United States

• Provide complete executive support to the CEO and CTO.• Provide HR support by setting up interviews, offer letters management, onboarding into Gusto, ordering of all equipment needed for a Virtual office set-up and general candidate/new hire support as well as payroll, employee requested changes, benefits management, and off-boarding.• Setting up business templates which included offer letters, separation agreements and customer contracts.• Manage client invoicing and payment tracking.• Researched and negotiated new office lease, coordinated office move which included set-up and move into of a storage facility and manage the ordering of all office supplies and equipment.• Contract and document management, generation of documents, reports and presentations.

Corona, Ca

• Play an active role in the transaction process by preparing listing presentations and packets, vendor management, scheduling showings and open houses, pulling data and preparing statistics as needed, creating CMA’s, coordinating transaction paperwork and handling transactions from Contract-to-Close.• Handle the gathering of required documents for listings• Obtain signatures for transactional documents via DocuSign for buyers/sellers• Audit and complete files for Office and legal compliance• Schedule and assist with showings and open houses• Schedule service appointments and quotes for listings• Schedule appointment tours for buyers• Schedule inspections, appraisals, etc for buyers or sellers• Provide an executive level of administrative support which includes phone and email management, calendar organization• Assist agent with prioritizing, strategizing, and keeping focused on key tasks

Temecula, Ca

• Provided complete administrative support to President of LenderLive Services and General Counsel.• Managed executives’ calendars, including scheduling meetings, travel arrangements, conferences and group events. Managed all correspondence, both internal and external, upholding extreme confidentiality and sensitivity in all matters. • Processed expense reports. Created and evaluated documents/reports/presentations using Excel, PowerPoint, Word & Visio. • Supported the Meeting & Events Manager on medium to large events. Planning, coordinating, and organizing nationwide events by arranging logistics, meeting spaces, registration and other amenities as required for each event. Preparation of nametags, materials, notebooks, packages, gift bags, registration lists, seating charts, and any other event related collateral needed.

Irvine

Irvine, Ca

Manage complex calendars for VP’s; coordinated all travel logistics, including preparing detailed itineraries for VP’s as well as extended staff members; completing/auditing expense reports for all travelers within HR and FinanceMonitor, review and respond to VP email & correspondence, upholding extreme confidentiality and sensitivity in all mattersManage invoice processing for HR and Learning & DevelopmentProcess external training for all company employees (440+) and provide detailed training report to all executives outlining training spendCreated and updated organizational chart for organizationAssisted with company event organization, execution, purchasing and set-upProcessed all new hire tickets and updated new hire calendarMajor event coordination for HR as well as offsite training & executive meetings (research, planning, budgeting and execution, set-up and break-down).Provide administrative support to HR, L&D, and Finance teams including but not limited to Learning & Development calendar management, composing and preparing correspondence, research, compiling and generating reports, completing departmental paperwork, coordinating, scheduling and preparing for meetings, vacation and sick-time tracking, procurement.

Irvine, Ca

Support CFO, Corporate Counsel, SVP of Corporate Development and VP of HR

Managed complex calendars, coordinated all travel logistics internationally and domestically. Composed and prepared correspondence, research, expense reports. Extreme level of confidentiality upheld.Planned Board of Directors meetings semi-quarterly. Major event coordination (research, planning, budgeting and execution, set-up and break-down); event planning for National Sales Meetings, companywide training events, Executive team building and President Club events.Developed, updated and administered travel policy; establish and implement a preferred hotel/car rental program for frequently visited cities; researched and implemented cost-reduction programs.

• Provided administrative support including calendar management, composing and preparing correspondence, research, compiling and generating reports, completing departmental paperwork, coordinating, scheduling and preparing for meetings, travel arrangements, completing/ auditing expense reports, department vacation and sick-time tracking. Orchestrated on/offsite meetings and events.• Maintained and updated Departmental Organizational Charts and Personnel records. Completed on-boarding materials for new employees. Read, screen, prioritize distribute and direct incoming correspondence and respond as necessary; composed correspondence in response to difficult inquiries.