Teja Hoste Email & Phone Number

Greater Jakarta Area, Indonesia

March - September 2018

Depok

I am living my dream

Greater Jakarta Area, Indonesia

Greater Jakarta Area, Indonesia

Assists Managing Director, Legal & Corporate Representative Manager and Director of Sales & Marketing in business activities on daily basis as well as internal relations within Kompas Gramedia Business Units.At present I am actively assisting on budgeting, inputting, organizing the budgets for operational and productions of Sales & Marketing, Legal Corporate Representative and Managing Director.

Jakarta

Assists Director in personal and business activities on daily basis, as well as assisting on Business Operation Management. Arranges overall event management activities towards designated customer, starting from assisting event strategy together with event Hosts, logistics management (orders/purchases) for workshops, trainings, CSR, sponsor/promo events, etc. Gatekeepers for Indonesia region towards designated customer for international/global events and work together with central Gatekeepers for Asia Pacific based in Singapore. In this portion I closely dealing, communicating, and maintaining good relationship with the customer from working staff through high-level customer. Socializes events to Director, Leadership, and to the whole team in weekly basis. Master owner of Customer Relationship Management Tools for global users. Acting as a Purchase Executive and General Affairs to support daily activities for the team.

Replaces Secretaries in USAID, both in short/long term. Main responsibilities are different on each division. • Replaces Exec Secretary in Directors Office Arranges meeting for Director (internal meetings with the Dept of State Ambassadors Section, Exec Management & external meetings). Prepares documentation required; official letters, cables, memos, faxes, reports, waivers etc. Assists personal and activities of Directors in daily basis. • Replaces Secretaries in USAID Mission Offices (Eco Growth, Health, Education, Records & Mgmt, Aceh) Liaises between USAID and Donors/Contractors/Grantees. Prepares documentation & correspondence required, including official letters, cables, memo, action memorandum, talking points, reports, waivers, security request forms, country clearances for contractors/grantees who will have a duty in Indonesia. Arranges internal/external meetings including prepares visitor access, vehicle entry & item access building. Manages logistics. Travel Arrangements. Maintains database of contractors/grantees. • Serves as an Asst to HR Division Assists in recruitment process starting from routing memo to be approved, dealing with the mass media to advertise it, sort out the applications, prepares memo interview & applications package for the User, prepares security approval for selected candidates for interview test & processes welcoming kit for new employee. Updates staffing pattern, USAID e-world database for global users. Assist award & ceremony.• Serves as an Admin Asst for Visa & Facilities Services Prepares/drafts correspondence to Government of Indonesia (SekNeg, Custom & DepLu). Prepares working assignment/visa/stay permit for USAID American employees. Deals with GoI, Diplomatic & Consular, KBRI Worldwide. Process Mission Facilities for new employees of USAID, contractors & grantees regarding shipment of personal effects (import & export), Car purchasing & license extension, Form B, PP19. Process diplomatic note for Visa.