Rachael Ferguson Email & Phone Number

Los Angeles, California, United States

• Generating layout and insert approved content for regional and international monthly newsletters.
• Working with the Communications department to implement, monitor and maintain files and directories.
• Created a naming system for certain file types under best practices.
• Renamed and catalogued over 10,000 files within two months.

Los Angeles, California, United States

• Supported the Employee Relations Director in executing large-scale transition of HR files from Google Drive and physical file system to Company Server.
• Scanned and compiled over 3,000 physical and digital documents of active, inactive and terminated employees.
• Created a spreadsheet catalogue of all existing employee offer letters, captured any employee-specific agreement details and documented accordingly.
• Assisted with ongoing HRIS maintenance, which included updating payroll and benefits for ACA Compliance.
• Created and finalized a job description library on Company Server.

Greater Los Angeles Area

• Assisted the Vice President of Development and Communications and adjacent staff of 30 persons.
• Served as the main contact for projects regarding memorial recognition/installation and donor wall installation.
• Tracked fabricators and installers progress and ensured quality work was delivered in time and under the allotted budget.
• Scheduled meetings for the VP of Development which included bi-monthly department check ins, project status meetings, remote and physical site check ins, internal reviews, interviews, executive and donor facing meetings.
• Generated expense reports with Excel and online credit card allocation database.
• Produced correspondence and acknowledgements to donors and processed donations and grants.

Seattle, Washington

• Acted as main reception which included greeting and initial intake of patients.
• Scheduled patients’ appointments and corresponded with health insurance companies to ensure coverage of care.
• Purchased and managed inventory of office supplies, medical supplies and pharmacy using in-house point of sale system.
• Processed payroll for doctors and staff, itemized statements, invoices and issued payment for office bills.

Seattle, Washington

• Assisted office manager with invoicing, office supply and food orders.
• Maintained appearance of the office, main reception area, kitchens and multiple conference rooms.
• Managed the overall operation of the front desk and maintained the reception areas in a professional and organized manner.
• Scheduled conference rooms for teams, department meetings and client meetings.

Seattle, Washington

Acted as backup receptionist to front desk and sales reception. Organized and cataloged product library and database using Excel.