Tracy Garza Email & Phone Number

Millbrae, Ca, Us

Tracy, Ca

• Coordinate details and attend all CMAB Board of Directors/Executive Committee/special committee meetings including but not limited to assembly and distribution of Board material, hotel negotiations, reservations, F&B, general set-up and maintain budget accordingly• Transcribe meeting minutes and distribute to all parties• Maintain files of the annual State of Economic Interest and Ethics Training Certificates in accordance with the California Department of Food and Agriculture (CDFA) Marketing Branch policy • Prepare meeting notices and agendas for mailing and posting to the internet including CDFA, in accordance with the Bagley-Keene Open Meeting Act• Process and file all contracts between the Board and vendors, submitting reports to the CDFA• Maintain permanent files and address lists • Coordinate and maintain CEO's calendar ensuring that meetings, events and all aspects of travel (domestic/international) are scheduled• Prepare expense claim forms through Certify

• Project leader for CMAB’s implementation and ongoing management of Customer Relationship Management (CRM) software• Manage all customer sales materials from the creative brief and production process through assembly and shipping presentation materials for retail and international• Develop customizable Power Point presentations to be used with customers and stakeholders• Maintain and manage budgets for retail and international; code invoices for accounting; prepare contracts and purchase orders as needed • Coordinate and arrange for shipping of RCC/RCM products to international markets• Coordinate all activities with CMAB brokers and customers for the RCC/RCM retail in-ad coupon program• Obtain approvals and make travel & hotel arrangements for retail, international and sales consultants, customers and other guests as needed• Assist retail and international consultants as required with PowerPoint presentations, projects, meetings, mailings, etc.• Event coordinator for international representative meetings• Provide administrative support for the VP of Business Development as needed

South San Francisco, California

• Assist Director of Processor Relations, Retail Sales Consultant and Director of International Development as required with brokers, retailers, foodservice establishments including PowerPoint presentations, projects, meetings, mailings, emails etc. • Facilitate RCC/RCM contracts with processors, including approving artwork for RCC/RCM Seal(s) on packaging labels and promotional material (processors, retailers & foodservice establishments)• Issue partnership marketing agreements, requiring state approval, for retailers, processors and distributors (domestic & international)• Maintain and manage budgets for Business Development, International and Processor Operations• Facilitate the RCC/RCM Retail In-Ad Coupon Program• Maintain Access Database • Review for infractions, distribute and maintain plant inspection reports • Prepare expense claims for Director of Processor Relations, Retail Sales Consultant and Director of International Development • Event coordinator for yearly processor meetings and international representative meetings• Make travel and hotel arrangements for Director of Processor Relations, Director of International Development and Retail/Foodservice consultants, including brokers and guests as needed

• Manage billing department to ensure proper billing of invoices to customers• Make necessary changes to customers’ accounts to assure proper billing• Invoice of credit memos due to inaccurate account information or sales error

• Manage office staff and their functions• Expense control of office supplies, shipping, cellular phones and office equipment • Support for twelve offices when required• Responsible for printing material for all branches • Organize luncheons, offsite meetings, etc. • Plan and book travel for twelve offices • Maintain company mailing list• Maintain changes on Company website • Responsible for phone system announcements and on-hold programming• Handle facility duties for Corporate Office • Role concurrent with Assistant Manager Human Resources

• Posted jobs, conducted interviews, organized and maintained attendance for all branches • Ensured all branches were in compliance with various OSHA/Federal requirements, implemented new spreadsheets used for various duties (i.e. attendance forms, insurance enrollment forms)• Enrolled employees in medical/dental/401(k) plans• Enforced Policy and Procedures

• Assistant to President, Vice President and Human Resources Manager• Typed quotes, letters and various projects as assigned• Organized company meetings, luncheons and picnic/parties• Various secretarial duties• Back up Receptionist on multi-line phone system

Education record

Education record