Vicki Vaughn Email and Phone Number

* Development of budgets and special financial reports to analyze historical expenditures and forecast future needs * Construction of routine spreadsheet applications for financial data analysis and report generation * Maintain departmental budget accounts and budgetary control records * Manage telnet Budget Module * Monitor revenue and expenses for departmental accounts; ensure expenditure control and compliance with funding and reporting requirements according to university policy and standard accounting procedures * Prepare special and regular accounting reports that both detail and summarize original entries and other financial accounting system records to facilitate effective management of fund balances * Management of accounts receivable and payable records including assignment of billing and payment records to appropriate accounts * Coordination of conference logistics as needed

* Review Grants and Subcontracts for Extension.* Prepare monthly reports for the Extension Director for proposals and awards.* Development of budgets and special financial reports to analyze historical expenditures and forecast future needs for ASRED* Construction of routine spreadsheet applications for financial data analysis and report generation * Maintain departmental budget accounts and budgetary control records * Manage telnet Budget Module * Monitor revenue and expenses for departmental accounts; ensure expenditure control and compliance with funding and reporting requirements according to university policy and standard accounting procedures * Prepare special and regular accounting reports that both detail and summarize original entries and other financial accounting system records to facilitate effective management of fund balances * Management of accounts receivable and payable records including assignment of billing and payment records to appropriate accounts * Reconcile financial records with university accounting records and prepare monthly financial records for approval by departmental administration * Coordination of conference logistics including the preparation of nametags, participation list, receipts of paid participants, and invoices to participants * Review budgets and process all paperwork for grants and subcontracts for ASRED* Review and approve expenditures for personnel and purchasing documents for availability of funding and compliance with university policy and state and federal funding requirements

* Development of budgets and special financial reports to analyze historical expenditures and forecast future needs * Construction of routine spreadsheet applications for financial data analysis and report generation * Maintain departmental budget accounts and budgetary control records * Manage telnet Budget Module * Monitor revenue and expenses for departmental accounts; ensure expenditure control and compliance with funding and reporting requirements according to university policy and standard accounting procedures * Prepare customized financial statements for the SRDC annual board meeting to provide directors information for revenues and expenditures as well as budget projections and commitments * Prepare special and regular accounting reports that both detail and summarize original entries and other financial accounting system records to facilitate effective management of fund balances * Management of accounts receivable and payable records including assignment of billing and payment records to appropriate accounts * Reconcile financial records with university accounting records and prepare monthly financial records for approval by departmental administration * Coordination of conference logistics including the preparation of nametags, participation list, receipts of paid participants, and invoices to participants * Management of office inventory records in preparation for regular inventory audit * Supervise the Office Associate * Review budgets and process all paperwork for grants and subcontracts * Signature authority in SRDC office and ASRED office to sign travel, proposals, EAFS, and other paperwork that needs signature while the director is out of the office * Review and approve expenditures for personnel and purchasing documents for availability of funding and compliance with university policy and state and federal funding requirements

* Supervised collection of all tuition and fee payments* Maintained all student and employee receivable records recording payments and charges to individual accounts* Balanced the accounts receivable monthly with the control accounts in the General Ledger* Received financial aid award letters from the Financial Aid Office and posted aid to student accounts.* Sent accounts receivable statements monthly6. Cashed checks for faculty, staff and students7. Balanced the petty cash drawer in the Business Office and the stamp inventory to the control accounts in the General Ledger8. Receipt in gift monies from the Institutional Office9. Made daily deposits for the college10. Assisted in the budget process for the college11. Maintained accounts payable vendor files and paid invoice files12. Prepared checks for invoices to be paid13. Reconciled bank statements for the General Operating Bank account14. Maintained purchase order pending and received files and ordered items on the purchase orders after approval15. Assisted in the processing of faculty/staff payroll and student work-study checks16. Assisted in filing the tax reports17. Assisted in the process of W-2’s and processed the 1098-T18. Assisted in maintaining personnel files for faculty/staff as well as sick and personal leave19. Maintained the voice mail system and assisted college employees in setting up mailboxes and making changes in mailboxes via the modem