Vicki-Lyn Fleary Email & Phone Number

Vancouver, British Columbia, Canada

Working closely with the Director of Training and Development, I coordinate a highly skilled and diverse team of Business Coaches who support an incredible community of Trades Entrepreneurs.I handle various tasks in my multifaceted capacity, including managing events and technology, facilitating collaboration, and focused problem-solving.I am thrilled to be supporting the amazing BTA Community and our fantastic Coaching team.

Coquitlam, British Columbia, Canada

This current pandemic changed the course of my career growth and as a result, I found myself without a job. I was back to the drawing board without a lot of options since so many companies took such a hit. I am grateful that I landed a temporary position as an Administration Coordinator with an amazing company as Coca-Cola where I perform a wide range of administrative tasks, focusing on supporting the General Manager and District Sales Managers with sustainable, scalable administrative operations and project management support.I manage administrative processes, including coordinating meetings and travel, purchasing, budgeting, inventory management of consumer promotions, and preparing key reports and documentation.I support employees by facilitating interdepartmental communications and interactions between internal and external parties and assist with special projects, such as process improvements and budget development.

Langley, British Columbia, Canada

At Trinity Western University, my role as the Executive Coordinator was to support the Senior Vice-President and the External Relations offices' operational requirements, which consisted of 6 departments. These duties include; serving as the point of contact between executives and internal or external colleagues, managing finances and budget for the External Relations Departments, recruiting and training employees, supervise team members and defining, communicating, and helping achieve team goals across all departments.I enjoy being able to delegate, advocate and prioritize tasks to ensure each department's smooth running by producing reports and presentations, maintaining database systems, and looking for ways to improve current systems. I motivate, inspire, collaborate, and contribute with my team for the department's growth. My organizational, time management, leadership and decision-making skills were key when managing and organizing a travelling team across Canada and the US.

Vancouver, British Columbia, Canada

In my role at York House, I provided support for the Head of School, Deputy Head of School, Director of Senior School, Assistant Head, Director of Human Resources, and Communications and Marketing Director. It included managing calendars, meetings, bookings, itineraries, and travel arrangements for various functions, conferences, and meetings while assisting with HR-related processes, implemented a new school system, and maintained the database for all faculty and students. I managed the work and class schedules for staff and teachers on call, including providing rotation schedules, teaching packages, and student information. I also created Faculty and Staff policies and procedures, in addition to keeping them up to date, and maintained accurate and updated information, including faculty personnel files and confidential HR-related documentation.

Vancouver, British Columbia, Canada

I acted as the liaison for the Executive Director, Director of Finance & Operations, General Manager, and all Management level staff and my responsibilities included direct professional support for senior executives to keep the office running while managing complex calendars and scheduling meetings, assisting with office coordination logistics, outside contractors management, arranging domestic and international travel. Assisted with HR processes and budget management while demonstrating a motivated, proactive work ethic; with advanced skills using the Microsoft Office suite, attention to detail; proven multi-tasking and prioritizing abilities; and excellent interpersonal and written and verbal communication skills.

Vancouver, British Columbia, Canada

Dealt with inquires on the telephone and in-person in a professional and courteous manner. Directed telephone and email inquiries to the appropriate staff membersI ensured that office equipment is maintained in proper working order and completed administrative support functions including word processing (letters, reports, and memos), arranging meetings and lunch catering, updating and maintaining the conference and meeting room bookings, and updating in-house office lists.

Vancouver, British Columbia, Canada

Maintained office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.Assisted in the organizing of promotional events and marketing campaigns and attend them to facilitate their success.

Vancouver, British Columbia, Canada

Greeted customers upon their arrival at the dealership. Answered all incoming calls promptly, and directed the call to the appropriate department/individual or take messages.Communicated with all callers in a friendly, efficient, and professional manner and attempted to minimize the amount of time they are placed on hold.Filed away all invoices and work orders, collected payments from customers, and processed invoices.

Vancouver, British Columbia, Canada

Managed all data pertaining to the business's employees, and was also involved in the recruiting, hiring, and training of new employees. Organized, compiled, updated company personnel records and documentation and updated the HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation, and days off.