Track and Manage Masters & Certificate Student ProgressOversee and Manage all S&S Course SchedulingCreate a Weekly Roundup Bulletin of Programs for Students to AttendDesign & Budget a New Cocurricular Film Series Program for Duke Students

Assist with the administration of Science & Society education programs under the direction of the Director of Graduate Studies. Assist the Program Coordinator (DGSA/ DUSA) for the MA in Bioethics & Science Policy, Science & the Public Certificate, Huang Fellows Program, and the Digital Intelligence Certificate.- Provide administrative support for graduate and undergraduate education programs.- Keep S&S in compliance with all deadlines and policies of the Registrar’s office. Coordinate the timely submission of all S&S course listings, new faculty forms, new course proposals, cross listings, and other forms and deadlines needed.- Maintain a database of student information tracking student progress through curriculum requirements, practicum placements, and all other programmatic goals. Keep S&S and its students in compliance with all deadlines and policies of the Grad School, Trinity, and Pratt.- Assist the Program Coordinator with education program events such as recruitment events, orientation, guest speakers, career advising, and graduation. - Make recommendations for event budgets and track/reconcile program expenses. Assist with travel and the processing of payments to guest speakers.- Assist with the Huang Fellows Program, including promotion, recruitment, applications, interviews, enrollment, and onboarding activities. Maintain student records. Create a summer calendar of events. Assist with HF event planning, including reservations, transportation, printing, set up, and catering. Assist with speakers as needed (Honoraria, Parking, AV, etc.).- Manage and maintain records, reports, and correspondence required for reference and efficient operation of Science & Society programs; ensure maintenance of up-to-date management and procedural manuals (such as the MA Handbook), directives, and related records.

Perform responsible administrative duties of a complex and confidential nature in support ofthe Duke Initiative for Science & Society.  You will manage varied clerical and administrativeresponsibilities and maintain efficiency in organizational operations.   You will supervise thepreparation of materials for departmental meetings; you will manage scheduling, and maketravel arrangements.  You will support S&S with recruitment, onboarding, and hiring processes,as well as departmental financial management such as procurement, expense reports, andreconciling program budgets.- Supported department finances and administration. Monitor, verify, and reconcile expendituresof budgeted program accounts & clear monthly Duke Visa transactions in a timely fashion.- Prepared monthly budget reconciliations- Supported planning and execution of program events and programming. - Assisted with Payroll for Duke student hires, honoraria, and non-compensatory payroll. Arrangeoffice space, telephone, keys, Duke IDs, etc. for new S&S hires- Monitor office operations, specifically WRT technology, phones, printers. Assist with officerenovations and moves.- Maintain liaison with other graduate programs, offices, and departments at Duke to coordinatebusiness and to accomplish objectives; interface with external organizations as appropriate toensure cooperative efforts are enhanced and available resources are utilized.

o Administering and maintaining daily office operations.o Managing contracts with clients and suppliers; negotiating, and executing agreements, approving payment, and maintaining necessary records.o Procuring equipment, materials, services and supplies necessary for the operation of the business.o Monitoring organizational budgets, preparing monthly and year-end financial reports for executive leadership. Preparing and processing payroll for 10 employees.o Collecting and organizing administrative files in SharePoint, running reports, and responding to requests for information from executive leadership.o Managing logistical aspects of meeting planning and coordination for clients and employees, including coordinating weekly schedules, maintaining the office calendar, providing on-site tech support, and taking and/or transcribing meeting minutes.o Establishing and maintaining effective working relationships with clients, employees, and suppliers.o Working and thriving independently and collaboratively with a team.o Handling confidential correspondence and documents from clients.o Hiring and training new employees and supervising 10 current employees.

o Administered and maintained daily office operations.o Managed contracts with clients and suppliers; negotiated and executed agreements, approved payment, and maintained necessary records.o Procured equipment, materials, services and supplies necessary for the operation of the business.o Monitored organizational budgets, prepared monthly and year-end financial reports, and managed business transactions with clients and third-party vendors. o Monitored all instructional programs and ensured compliance with program metrics.o Monitored organizational budgets, prepared monthly and year-end financial reports, and managed business transactions with clients and third party vendors. o Managing logistical aspects of meeting planning and coordination for clients and employees, including coordinating weekly schedules, maintaining the office calendar, on-site tech support, and taking and/or transcribing meeting minutes.o Working and thriving independently and collaboratively with a team.o Handling confidential correspondence and documents from clients.o Trained incoming Education and Center Directors at neighboring Sylvan Learning Centers.

o Provided excellent instructional support to clients on various educational curriculums.o Managed and executed service agreements with clients, approved payment, and maintained necessary records.o Handled confidential correspondence and documents from clients.o Evaluated and tracked data on progress with client service agreements.o Trained new instructors and provided ongoing support to colleagues as needed.

o Maintained daily office operations and administered all front desk operations for testing center.o Managed logistical aspects of meeting planning and coordination for clients, including coordinating weekly schedules, maintaining the office calendar, on-site tech support, and taking and/or transcribing meeting minutes.o Procured equipment, materials, services and supplies necessary for the operation of the business.o Collected and organized administrative files in SharePoint, ran reports, and responded to requests for information.o Provided optimal level of customer service to all clients.o Handled confidential correspondence and documents from clients.o Coordinated with clients and provided all necessary information for appointments.o Provided a comfortable and professional testing environment for all clients.o Resolved and reported client inquiries and issues.

o Provided excellent instructional support to clients on various educational curriculums.o Managed and executed service agreements with clients, approved payment, and maintained necessary records.o Handled confidential correspondence and documents from clients.o Evaluated and tracked data on progress with client service agreements.o Trained new instructors and provided ongoing support to colleagues as needed.

Courses:o Visual Culture in the 19th and 20th Centurieso German History through the World Warso Modern American HistoryResponsibilities: o Graded undergraduate students' essays and exams.o Responded to students' emails and inquiries.o Coordinated tutoring sessions for undergraduate students.o Designed and maintained course grade books.