Yi-Chen Lai Email & Phone Number

• Utilizing my background in theatre-making/touring and nonprofit financial management to support individual artists and arts organizations to sustain their operations post-COVID. Project highlights include:
• Provide financial literacy education for nonprofit arts workers.
• Create organizational budgets and project budgets for arts organizations.
• Executive produce in NY for international television projects.
• Manage tours and logistics for jazz musicians.

Led the business redevelopment project, collaborating with external consultants which included examining the effectiveness of the current non-hierarchical corporate structure, re-envisioning organizational goals to define growth/staffing strategies, and analyzing current financial and workforce challenges to build a sustainable business model.

Guided the company's membership growth plan, and developed resolution of complex member issues.

Led the Workforce Administration team. Supported ArtsPool members in all aspects of labor needs, including but not limited to payroll processing, new hire onboarding, employee offboarding, labor compliance, employee handbook creation and update, etc.

Adjust lecturer for Accounting for Performing and Media Arts

• Oversee accounts payable and accounts receivable activities for an annual operating budget of up to $12 million
• Monitor organizational and production budgets by communicating to department heads and production managers/associate general manager on a monthly basis to review actuals vs. forecast, and lead the effort to reforecast.
• Manage and maintain the organization’s cash balance and administrative budget
• Report on Government and Foundation grants and fiscal surveys including TCG and CDP
• Prepare financial reports and narratives for budget variances for board meetings
• Review and approve all General Journal Entries to ensure proper coding

• Reviewed and processed department payroll and payroll G/L entries up to 150 employees per week
• Administered all benefits including health, transit, and 401(k)
• Performed all G/L functions including recording and reconciling accounts payable, accounts receivable, and bank reconciliations
• Recorded and reconciled contributed income, box office revenue and bookstore revenue
• Prepared monthly and quarterly reports for loans

Greater New York City Area

Project managed 20 performance groups for the outdoor festival

Managed technical rehearsals, performance schedules and FOH/ticketing needs for 13 productions in Robert Moss Theatre.

• Analyzed expenses and assisted in building organizational budget
• Analyzed the financial need for the future of Signature Ticket Initiative
• Drafted, distributed, tracked, and filed artists contracts
• Attended to artists’ needs, coordinated artists’ travel and housing, and acted as liaison between the administrative office and the production team
• Organized company events including first rehearsal, tech week and closing night parties
• Generated and maintained union reports and royalties reports

Ma, Performing Arts Administration

Ba, Drama And Theatre