Yvonne Torres Email & Phone Number

United States

Redwood City, California, United States

Palo Alto, California, United States

-Executive Support-Supported the Chief People & Places Officer, manage calendar and expenses, provide direct staff support, and serve as administrative backup for senior executive assistants.Logistics Coordinator for People & Places: Organize and administer training programs, coordinate global New Hire Orientation logistics, and maintain Microsoft Teams sites.Administration of People & Places Meetings: Streamline logistics, agendas, and slide consolidation for efficient meetings.Facilitate meeting coordination, project management, and business rhythm tracking through a key dates calendar.

San Jose, California

-Executive Support-Provided comprehensive business support to the Chief People Officer, including calendar, travel, email, and expense management, and handled special projects such as board preparation and executive offsite planning.Supported the Chief Marketing Officer and the EVP of Quality, Services, and EHS temporarily with calendar, travel, and expense management.Coordinated a flawless two-day Executive Leadership Offsite in Santa Barbara for nine EVPs and the CEO, managing a $75K-$100K budget and receiving a spot bonus for exceptional execution.Managed logistics, agendas, and slide consolidation for Human Resources global meetings and company all-hands meetings.Supported executive and administrative recruiting and onboarding processes.Managed company tour requests and approvals for external customers and dignitaries.Handled the badging process for Field Service Technicians to perform services at customer locations.-Operations Support-Streamlined team performance tracking by consolidating Objectives and Key Results (OKRs) into the Quarterly Business Review (QBR) presentation and utilizing the Betterworks platform for goal import.Coordinated Human Resources training rollouts, scheduling specific dates, and creating registration forms using Microsoft Forms.Facilitated Virtual New Hire Orientation and I-9 verification in Workday.Acted as focus group coordinator during employee engagement sessions, gathering data and providing insights to the Chief People Officer.Registered new and existing managers into recommended training programs, processed payments, and reconciled costs to department cost centers.Generated contract approvals and secured signatures for specific filings.

Sunnyvale, Ca

-Executive Support-Supported the SVP of Human Resources and the SVP of DEA Product Line Management with calendar, travel, and expense management, handling complex scheduling and logistics for meetings and events.Coordinated a 100+ person, two-day Executive Leadership Summit in Las Vegas, managing housing, meeting logistics, catering, swag, and team-building activities.Assisted Internal Communications with company all-hands meetings, extended leadership meetings, and CEO roundtables.Compiled company binders for Compensation and Board Meetings, and managed logistics for Earnings Updates and Investor Relations activities.Arranged extensive domestic and international business travel, submitted purchase requisitions, and managed purchase order/invoice status for services.Reconciled and submitted expense reports for executives using Infinera’s reporting tools and corporate cardProvided backup administrative support to other executives as needed.

San Jose, Ca

-Executive Support-Supported the Vice President of Corporate Business Development and Investments, managing a complex calendar, travel, and expenses, including coordination of C-suite meetings and speaking engagements.Prepared comprehensive travel packets for international and domestic trips, ensuring all itineraries, confirmations, and emergency contacts were provided.Organized and managed Quarterly All Hands meetings, ensuring seamless event logistics.Managed sensitive and confidential materials with professionalism and discretion.Filtered routine matters to appropriate teams, followed up on pending issues, and applied policies and procedures to ensure smooth office operations.Guided a team of five executive assistants, providing updates on operational and process changes to maintain efficiency.Volunteered at the 2018 Cisco Women of Impact event, contributing to the registration team.Planned and coordinated a four-day Business Development offsite for 30+ attendees as part of the 2018 Corporate Business Development Offsite Planning Committee; managing logistics, housing, catering, and budget, delivering the event under budget.

Santa Clara, Ca

-Executive Support-Supported two Vice Presidents (New Devices Group & Platform Innovation and Engineering) with complex calendar, travel, and expense management.Coordinated key events such as Quarterly All Hands, staff offsites, team-building events, and executive meetings, managing logistics, agendas, and materials preparation.Created detailed travel packets, including itineraries, maps, schedules, and emergency contact information for seamless business travel.Developed and published weekly staff meeting agendas, tracked action items, and supported recruitment by scheduling interviews.Provided backup administrative support to the Intel Executive Office, covering for the Technical Assistant to the CEO on high-priority initiatives.Led a global team of 10 senior administrative assistants, providing guidance, mentorship, and operational updates after being promoted in 2017.Chaired the site admin team for over 10 years, organizing networking events, career development opportunities, and recognition programs for the local admin community.-Operations Support-Managed contract administration processes, securing signatures and legal stamps, while ensuring timely filings.Conducted research and managed special projects related to headcount, budget tracking, capital planning, and office space management.Oversaw the relocation of 100+ employees across campus locations, executing the move with minimal operational disruption.Tracked departmental purchases and processed purchase orders to maintain budget adherence.Served as a key resource for company policies and procedures, filtering updates and ensuring compliance site-wide.Contributed to defining the team’s mission, fostering a culture of teamwork and shared goals.

Associate Of Science - As, Business, 3.6

Graduated Cum Laude

Certificate, Administrative & Executive Assistant Program

Graduate- Nov. 2018

Star Achievement - Level 1, Administrative Excellence