Zachary Calhoun Email & Phone Number

San Francisco, California

Boston, Massachusetts

Managed the contracting and payment of international and domestic employeesMaintained complete and accurate records for 300+ students across multiple data systemsPlanned and implemented events providing services to meet the needs of studentsCreated, proofread, and distributed department materials with meticulous attention to detailProvided high-level support for students while navigating complex personal and academic barriers with tact

Boston, Massachusetts

Prepared and tracked grant budgets and proposals, expense reports, and department fundsManaged the Dean’s calendar including meeting requests, complex scheduling, and event coordinationOversaw building operations, maintenance, and special projects as the Facilities Manager

Boston, Massachusetts

Created, developed, and implemented programs to provide educational, career service, and promotional resources for organization members and the community. Recruited and collaborated with program contributors, panelists, and creators to ensure interests were aligned with the mission and curated and commissioned blog articles from contributors. Promoted events, workshops, and blog posts using Canva, MailChimp, Drupal 8, and Google Suite applications.

Boston, Massachusetts

Coordinated more than 8 projects each season balancing complex logistics with individual needsOrganized travel and accommodations for the Executive Director and 2 department directorsSupported artists and artist managers at rehearsals, events, and performances with urgency and professionalism.Managed 10-15 event schedules, correspondence, and budgets every yearCommunicated professionally with a range of personalities including trustees and executivesPresented audition data and information to staff, leadership, and executives

Boston, Massachusetts

Negotiated audition venue rental and travel rates resulting in a budget surplusProcessed and recorded 700+ applicants each season, usually ahead of deadlinesCreated and maintained the audition database importing hundreds of entries each quarterRecruited, screened, and onboarded an auditions assistant every year

Boston, Massachusetts

Managed the Artistic Department's general budgetPrepared and verified expense reports, reimbursements, and check requestsCoordinated and booked guest artist travel Scheduled department meetings and frequent travel (domestic and international) for the DirectorDrafted internal and external communications with meticulous attention to detail

Boston, Massachusetts

Prepared artist and chorus contracts according to CBA regulationsCoordinated meetings, meeting notes, and minutes with clearly articulated action stepsManaged copying, preparation, and distribution of sheet music for 80+ employeesMaintained department library, office supplies, and catering orders

Recognized for providing exceptional service and creating memorable customer experiences resulting in increased sales and return visits from numerous clients.

Supported the Dean as a gateway reducing student inquiries, supervised the Student Assistant, composed and coordinated all course materials and communications, both online and physical, scheduled and managed 300+ students for tours each semester responding to changing availabilities quickly, maintained intricate records of student grades for the Registrar, exercised discretion with private student information and supported students through office hours and recommendations for improvement.

Raleigh-Durham, North Carolina Area

Assisted the staff across all departments (Development, Production, Customer Relations, Marketing) with a wide variety of tasks including database management, promotional materials, event support, and donor relations. Provided support to the Music Director meeting urgent needs during rehearsals and facilitated the flow of the rehearsal schedule while supporting multiple directors simultaneously.

Graduate Certificate, Nonprofit Management

Master Of Music, Voice Performance

Bachelor Of Music, Church Music, Voice Principle