Amanda Whaley Email & Phone Number

New Braunfels, Texas, United States

Odessa/Midland, Texas Area

Big Spring, Tx

Odessa/Midland, Texas Area

• Contracted as the Office Manager for the inspection staff of the Enlink Riptide Gas Plant. • Charged with maintaining master drawing set and distributing new revisions to all inspection staff. • Work with Chief Inspector to process weekly payroll to various consulting companies for all inspection staff• Maintain turnover documentation for Operations personnel through completion of construction.

Houston, Tx

Ensure training and documentation accuracy for all third party inspection resources utilized by the TransCanada US Construction Management Services group. • Charged with implementing training program for all third party inspection resources to be utilized in the Construction Management Services US where none had existed before.• Develop training matrix in accordance with US regulatory needs and TransCanada required training. • Manage and maintain the TransCanada SAP Learning Management System (LMS) for all core and contract employees. • Collaborate with internal and external stakeholders to ensure training is completed and all documentation is accurate.• Lead, coach and train external contractors on how to access the Learning Management System external portal. • Develop and publish reports on training status and requirements for third party inspection as well as assist with the coaching of service providers on follow-up of training status as required

Houston, Tx

Ensure drawing and document control within the Technical Services-Pipeline Engineering group for TransCanada’s Keystone pipeline projects. • Seconded to TransCanada’s Keystone Pipeline engineering design group working on the Gulf Coast, Keystone XL, Cushing Interconnect and Houston Lateral projects. • Maintain design drawing log for internal and external distribution. • Coordinate all third-party engineering drawing packages (distribution for submission to Project Personnel, Regulatory Agencies and Contractors. • Prepare work flow and procedures for electronic inspection and construction reports • Review of construction inspection records to ensure compliance to Project permit and code requirements • Assist in the preparation of data responses and compliance packages to Regulatory Agencies such as PHMSA. • Review of expenses and utilize SAP to submit time and expenses for Engineering Personnel • Organized engineering team training sessions • Maintain property sketch and plat distribution log for land acquisition • Prepare engineering property sketch drawing progress reports for land acquisition • Review of electrical instrumentation mainline valve turnover packages for completeness • Prepare internal leave to open (ILTO) compliance packages • Complete document and record searches for Engineering Personnel to facilitate engineering analysis, as built record preparation

Compliance SpecialistEnsure drug testing and safety compliance for all consultants placed in the field by Upstream International.• Process all incoming new consultant paperwork to ensure accuracy, complete all company needed information and save and forward to appropriate departments.• Maintain consultant electronic files on company database• Utilize DISA to perform pre-employment and monthly random drug testing requirements. Maintain active consultant roster in DISA to ensure accurate drug testing pool.• Maintain all OSHA 300/300a logs for recordkeeping and submission to IsNet/PEC• Ensure 100% accuracy of all records in IsNet to ensure compliance with client companies requirements.• Assist in the completion of all HSE paperwork in regards to execution of master service agreements.• Assist Operations Coordinators & team members as needed• Maintain and reconcile all company issued AMEX monthly statements.• Organize and distribute incoming resumes to appropriate hiring managers.Sr. Accounting Clerk• Coordinate and process all consultant invoices to maintain company standard of payment within 72 hours. On average 200 active consultants billing bi-monthly.• Make daily deposits through remote bank deposit and apply to open invoices through Quickbooks• Work with clients to maintain less than 30 days standard for accounts receivable.• Maintain all office supplies and order as needed• Maintain and reconcile all company issued AMEX monthly statements.

I am an independent Stylist for Stella & Dot. My business offers celebrity-coveted, affordable boutique-style jewelry in a comfortable shopping environment.I am building a strong team, and I am always looking for people who love jewelry and fashion and want to build a strong, fun business from home.

Recruited by the President/CEO to develop and implement administrative policy and procedure for a start-up operation. Oversaw all accounting operations including job cost tracking, accounts payable and receivable, invoice processing and account reconciliation. Managed the new hire onboarding process, maintained all employee records and administered benefits enrollment for five full time and as many as 30 temporary employees. Processed weekly payroll for all employees and completed all associated tax filings. Maintained personal and travel calendar for President/CEO. Arranged travel itineraries and reimbursement of expenditures for all executives and employees. Executed Master Service Agreements with legal departments of client organizations. Maintained safety program including EWebOQ, PICS and ISNETWorld and individualized training for employee compliance. Maintained all OSHA records and insurance certificates. Organized and maintained hard copy and electronic filing system. Assisted President/CEO in development and distribution of company's marketing materials including brochures, website and statement of qualifications.Notable contributions:Set up all HR, administration, and payroll reporting systems for both full time and temporary employees where none had previously existed. Ensuring confidentiality of sensitive information for both the company and employee.Created an automated purchasing system from a previously time consuming and inefficient manual system. System broke down cost on a per job basis and enabled aggressive daily management of costs for each job.Created a meticulous process for submitting safety, OSHA records, insurance, and employee qualifications to potential customers during the bidding process.Executed all project billing and verified expenditures per project.

Recruited as a member of a team charged with reorganizing division structure and implementing comprehensive policy and procedure. Managed communication between main office and satellite office of division. Processed weekly payroll submission to main office for processing. Managed new employee intake process for division to ensure complete accuracy of new hire paperwork and employee drug testing. Generated project invoicing and assisted in the cost tracking process. Maintained all division records. Acted as the Executive Assistant to the division Vice President.

Recruited by the Vice President of the USA Pipeline Services division and relocated to a start-up pipeline division becauseof demonstrated expertise at creating and managing administrative process. Charged with integrating and implementingUSA's corporate policies and procedures at remote division office. Managed all bookkeeping and human resourcefunctions for up to 150 employees. Executed new employee onboarding process to ensure accuracy and generated weeklypayroll submission. Self taught Quickbooks software to enable management of local vendor accounts with main corporateoffice.Notable contributions:Served as the chief liaison to USA’s corporate office. Ensured seamless communication between the division and HQ;built trust which enabled USA Pipeline to operate with autonomy and efficiency.Streamlined the purchasing process and maintained excellent relationships with vendors.Created and implemented a carbon copy system for recording and tracking time sheets which ensured accurateemployee time reporting and eliminated reporting errors, risk, and minimized the risk of fraud.

Supervised five employees as the Front Desk/Reception area. Processed daily deposits and served as a liaison to clubmembers and prospective members. Charged with recruitment and training of all front desk employees. Reviewedbimonthly payroll records for front desk employees to ensure accuracy. Hired as a part time employee and was promotedto full time and desk manager status because of outstanding performance.

Promoted from HR Assistant to HR Specialist. Managed the new employee onboarding process for all Senate Pages.Processed and maintained files of applications and resumes for hiring pool utilized by all Senate offices. Maintained recordof employee leave and sick time for ten administrative offices by utilizing state software recording system.

Office and Human Resources ManagerReported to the CEO with responsibility for developing and implementing human resource policies and procedures, processing AP/AR, and generating weekly payroll for more than 100 employees. Oversaw office operations and maintained all business records. Managed relationship with ADP Payroll and entered payroll into ADP each week. Notable contributions:• Created SNC’s employment application, payroll releases, and safety policies where none had previously existed by researching and implementing industry best practices. • Self taught and implemented Peachtree accounting software. • Created vendor accounts and Master Service Agreements.

Bachelor Of Arts (B.A.), Mass Communication/Media Studies

Master Of Education - Med, Educational Leadership And Administration, General, 4.0