Amber Stefanski Email & Phone Number

Naperville, Il, Us

Naperville, Illinois, United States

Pivotal frontline C-level administrative support for executive co-foundero Directed inbound and outbound communication. -Maintained high level of confidentiality of correspondence. -Composed communications and correspondences based on business needs.o Organized and managed complex schedule and calendar.o Booked travel for domestic and international travel requirements.o Coordinated and prioritized meetings, gatherings, and daily workflow.o Tracked and process all expenses and budget related details. o Prepared team agendas, meeting prep, project orders/deadlines.Coordinated and implemented high profile projects, events, and location launches. o Launch team for multiple key projects and locations -Community Freedom -Downers Grove Location -CAP Money & Budget course -NewThing Online monthly training -Quarterly regional gatherings for local NewThing Chicagoland group comprised of 50 partner organizationsManaged oversight for all logistics for monthly staff meeting of 75-90 people.o Scheduled guest speakerso Executed internal communications and production elementsSupported the company HR processes including interviewing potential candidates and hiring and onboarding new employees.

Critical contributor in performing bank transactions - direct deposits, issuing paychecks & disbursing tax liabilities and filing Federal and State tax forms (941s and retirement) for 100 employees.Led selection process and implementation of Nexonia expense reporting system.Provided financial administrative management and oversight for expense reporting using Expensify and Nexonia. Implemented hourly time and attendance solution for hourly staff (over 100 hourly employees).Managed and negotiated contracts with Verizon for the organization’s 200+ phone lines.Provided vital information to staff regarding compensation statements, pay stubs, employment verification letters and housing allowance worksheets, etc.

Delivered exceptional administrative support, while streamlining and managing calendar, client to do activities/deadlines; tracking deliverables to meet contractual obligations for 5-8 concurrent clients. Booked and managed significant travel schedule to meet the needs of both client and consultant. Accurately recorded and reported business finances including business expense reports, earnings statements, payroll, monthly and quarterly income taxes in QuickBooks in partnership with CPA. Invoiced customers for expenses incurred; created analyzed and reviewed P & L monthly reports with Generosity Consultant.Analyzed and provided summary of critical data for client audits in timely fashion prior to on-site Generosity Audit. Researched, wrote and drafted job descriptions, end of year giving letters, and sermon topics to meet specific client needs.