Amy Smith Email & Phone Number

Rochester, Gb

Providing high-level EA support to the CEO and Co-Founder and the Operations Manager for the company.

Providing high level EA support to the CEO, CTO, CPO and CMO at Swytch (the C-Suite).Supporting the People team in our fast growing organisation.

United Kingdom

As a Virtual PA I provide business support whilst working remotely. I work with successful business owners who, at times, can feel overwhelmed with the amount of admin that, although it is essential, can be time consuming, especially when their focus would be better spent on their clients and growing their business.At Amy Smith PA Services you can rely on working with an office professional who has in-depth knowledge of working with Accountants, Surveyors and Colleges. I work… Show more As a Virtual PA I provide business support whilst working remotely. I work with successful business owners who, at times, can feel overwhelmed with the amount of admin that, although it is essential, can be time consuming, especially when their focus would be better spent on their clients and growing their business.At Amy Smith PA Services you can rely on working with an office professional who has in-depth knowledge of working with Accountants, Surveyors and Colleges. I work alongside you and your business to provide you with all the support you need from day to day administration to specific project work, enabling you to free up time to focus on your clients and fee-earning .If you feel like you need assistance but you don’t have the budget for a full time PA, or you have just started your business and need help getting your admin in line then Amy Smith PA Services can definitely help. Show less

Rochester, United Kingdom

I provide executive support to the RBC Director including extensive diary and inbox management which involves working across various time zones liaising with clients and colleagues. I work closely with the Chief of Staff to ensure the smooth running of the office.Day-to-day administration includes preparation of PowerPoint reports, compilation of correspondence, handling sensitive and confidential documentation, expenses management and booking international travel on a regular basis… Show more I provide executive support to the RBC Director including extensive diary and inbox management which involves working across various time zones liaising with clients and colleagues. I work closely with the Chief of Staff to ensure the smooth running of the office.Day-to-day administration includes preparation of PowerPoint reports, compilation of correspondence, handling sensitive and confidential documentation, expenses management and booking international travel on a regular basis including flights, hotels, visas and car hire. I regularly attend Governance meetings to minute and manage actions. I provide PA support to the HR Director and Finance Director which included diary and inbox management and providing support to the HR and Finance teams on project work.I have recently set up a new online booking system to help streamline the process in relation to site wide events that are held regularly such as the Christmas Meal and Summer BBQ. Show less

I provided executive support to the Principal and Group CEO including extensive diary and inbox management. I was the line manager for the Administration Assistant in the office and carried out various system improvements to help streamline how we worked together and made the office more efficient.I would regularly prepare reports including Risk Registers and KPIs, compilation of correspondence, board paper preparation for the Governors Board and Executive Committee meetings, which… Show more I provided executive support to the Principal and Group CEO including extensive diary and inbox management. I was the line manager for the Administration Assistant in the office and carried out various system improvements to help streamline how we worked together and made the office more efficient.I would regularly prepare reports including Risk Registers and KPIs, compilation of correspondence, board paper preparation for the Governors Board and Executive Committee meetings, which also included minuting and action management.Ofsted inspections were something that required me to be calm under pressure but also able to provide up to date records when required at short notice.I was responsible for various internal and external events that were held throughout the year including Principal’s lunches, Patron’s Dinners and the staff Christmas party. These involved complex management and organisation but were a fantastic experience for all that attended. Show less

As PA to the Managing Partner, diary management was complex and involved regular travel to Client premises across the South East. I managed the Managing Partner’s inbox, actioning anything proactively when he was out at external meetings including composing responses, booking meetings or tasking an action to a colleague. I carried out extensive audio typing of correspondence and reports and my typing speed is approximately 75 wpm.I organised a company-wide Summer ball event which was… Show more As PA to the Managing Partner, diary management was complex and involved regular travel to Client premises across the South East. I managed the Managing Partner’s inbox, actioning anything proactively when he was out at external meetings including composing responses, booking meetings or tasking an action to a colleague. I carried out extensive audio typing of correspondence and reports and my typing speed is approximately 75 wpm.I organised a company-wide Summer ball event which was attended by approximately 700 attendees. The Ball involved finding a venue in London that could hold a drinks reception, three-course meal, band and other entertainment and then organising all of the elements that made it special, from entertainment to flowers. I used an online planning tool to track my tasks and to information in one place that was easy to access. I was very proud of my achievements with this event, and seeing everyone enjoy themselves was brilliant.I regularly arranged seminars and conference for external attendees making sure that the mailshots were sent out in time and kept track of attendees.I undertook some private PA duties including property management, travel, fleet management and household tasks. Show less

I worked closely with the Head of Department undertaking complex diary and inbox management. I would often book meetings across various time zones which needed a high level of communication ability and a very proactive attitude. I often booked international travel to events and conferences which involved a lot of preparation work and organisation to make sure that visas were in place and the Head of Department was attending the seminars they needed to.

I was sole PA support for two Directors and two Surveyors including diary and inbox management. I undertook a high level of audio and copy typing of documents including fee proposals, tender letters and reports. I was also the Office Manager where my duties included monthly expense reports, budget management and supplier liaison.

I provided diary and inbox management for 4 Partners and helped the other Surveyors in the office organise meetings and appointments with clients.There was a high level of audio typing of reports and correspondence, which originally was done using the physical tapes. After a few issues with sound quality I approached the Senior Partner with the idea of digital dictation/ transcription. I approached a few suppliers, asked for quotes and invited the ones that suited our needs best in… Show more I provided diary and inbox management for 4 Partners and helped the other Surveyors in the office organise meetings and appointments with clients.There was a high level of audio typing of reports and correspondence, which originally was done using the physical tapes. After a few issues with sound quality I approached the Senior Partner with the idea of digital dictation/ transcription. I approached a few suppliers, asked for quotes and invited the ones that suited our needs best in for a discussion with the Senior Partners and myself. A decision was made and the implementation of the system happened less than 6 months later.I was the line manager for a secretary and a receptionist at the company and really enjoyed working with such a fantastic team. Show less

I undertook general administration duties including filing, faxing and typing. I was also on reception and would answer all incoming telephone calls and welcome visitors to the office. I was in charge of the petty cash reports and making sure that the office was fully stocked with stationery at all times. A few months in to the position I was given the opportunity to manage the two Directors’ diaries which involved scheduling meetings and making sure they had any documentation ahead of… Show more I undertook general administration duties including filing, faxing and typing. I was also on reception and would answer all incoming telephone calls and welcome visitors to the office. I was in charge of the petty cash reports and making sure that the office was fully stocked with stationery at all times. A few months in to the position I was given the opportunity to manage the two Directors’ diaries which involved scheduling meetings and making sure they had any documentation ahead of visits Show less