Bethany Hanson Email & Phone Number

Quincy, Ma, Us

Cambridge, Massachusetts, United States

Cambridge, Massachusetts, United States

• Reporting to the Chief Legal Officer and the Chief Finance Officer, and their respective groups (Legal, Finance, Investor Relations, Business Development) via scheduling meetings, travel planning, expense management, team events, and other routine & non-routine administrative tasks as needed.• Providing extensive and strategic calendar support requiring prioritization of multiple calendars with effective communication across various internal and external stakeholders.• Assisting the… Show more • Reporting to the Chief Legal Officer and the Chief Finance Officer, and their respective groups (Legal, Finance, Investor Relations, Business Development) via scheduling meetings, travel planning, expense management, team events, and other routine & non-routine administrative tasks as needed.• Providing extensive and strategic calendar support requiring prioritization of multiple calendars with effective communication across various internal and external stakeholders.• Assisting the Investor Relations team by scheduling meetings with investors and analysts,and handling logistics for earnings calls, investor conferences, non-deal roadshows, and other events.• Managing company presence at annual JP Morgan Healthcare Conference, including scheduling Investor Relations and Business Development meetings and booking travel arrangements, including hotel and meeting space accommodations, flights, and car service. • Coordinating and maintaining a complex schedule of board committee meetings and preparing meeting materials. • Collaborating with administrative colleagues in strategizing and implementing company-wide offsites, culture initiatives, and policies.• Drafting and executing confidentiality agreement contracts on behalf of the Legal team. Show less

Cambridge, Massachusetts, United States

• Provided day to day administrative support to a team of 7-10 directors: calendar management, expense reporting, and scheduling large meetings. • Managed 5-7 cross functional team meetings per week, creating agendas and taking meeting minutes. • Oversaw and processed marketing pieces through PRC review in Veeva Vault cloud database in collaboration with marketing agency. • Processed contracts through Ironclad database.

Boston, Ma

• Provided front desk coverage, greeting all employees and guests, ensuring all guests were comfortable and alerting necessary contacts.• Acted as the main point of contact for building management team, supply vendors, and IT consultants.• Provided executive assistant support to the company's Leadership Team, assisting with special projects, managing calendars, and making travel arrangements as needed.• Organized two office moves, collaborating with multiple teams across… Show more • Provided front desk coverage, greeting all employees and guests, ensuring all guests were comfortable and alerting necessary contacts.• Acted as the main point of contact for building management team, supply vendors, and IT consultants.• Provided executive assistant support to the company's Leadership Team, assisting with special projects, managing calendars, and making travel arrangements as needed.• Organized two office moves, collaborating with multiple teams across companies. • Took on additional onboarding specialist responsibilities; created start class schedules, prepared training presentations, and streamlined new onboarding checklist. Show less

Cambridge, Ma

• Managed detailed travel itineraries, including reservations for hotels, museums, meals, and activities for large groups. • Constantly improved logistics and personalization of each individual itinerary to maximize tour flow while meeting KPI metrics, which included NPS, Tour Experience Score, cost, and capacity. • Connected and collaborated with EF contracted tour leads, suppliers, and sales staff – both pre-tour and on-tour – including overnight emergency support shifts. •… Show more • Managed detailed travel itineraries, including reservations for hotels, museums, meals, and activities for large groups. • Constantly improved logistics and personalization of each individual itinerary to maximize tour flow while meeting KPI metrics, which included NPS, Tour Experience Score, cost, and capacity. • Connected and collaborated with EF contracted tour leads, suppliers, and sales staff – both pre-tour and on-tour – including overnight emergency support shifts. • Sourced, negotiated and contracted with meal and hotel suppliers for large groups. • Nominated to be Employee Experience representative to promote office culture for a division of 150+ people. Show less

Cambridge, Ma

• Coordinated travel arrangements and operations for large scale international travel, consistently balancing customer experience and cost. • Provided 24-hour emergency support and assistance for international sales staff, local coordinators, host and home families, and students. • Recruited and onboarded staff for Airport Coordinator network and restructured payment method. • Conducted post-season analysis on team performance. Presented recommendations in yearly meeting.

Cambridge, Ma

• Supported internal business and external clients through maintaining vendor relationships and inventory management. • Launched committee to reduce sales’ shipping costs and to improve inner-office efficiencies. • Created training manual for department’s new hires.

155 Federal St, Boston, Ma

• Quickly adapted to changing work environments. Responsibilities included: • Legal Assistant: faxed and filed confidential client information; edited legal documents. • Payroll Assistant: worked with payroll system and online timesheets, double-checked payroll manager’s calculations for pay changes, cut checks for employees. • Admissions Database Monitor: worked with confidential student information, processed application materials to determine validity.

Dublin, Ireland

• Collected information through research for speech notes and composed press releases for publication.• Created organization system for office.

Paralegal Certification, Legal Assistant/Paralegal

Bachelor Of Arts (Ba), International/Global Studies

Activities and Societies: P.R.I.D.E. (People Rejoicing In Diversity Everywhere), G.L.O.B.E. (Give, Learn, Observe, Build, Experience).