Purchasing Specialist
CurrentReviews requisitions and requests for purchase to determine the types of materials, supplies, equipment or services required; ensures that such requests are complete and accurate and that proper authorization has been obtained. Confers with purchasing staff and requesting departments to ensure accuracy of requests. Orders materials and supplies from established sources of supply; obtains verbal or written price quotations and delivery information; places orders with the lowest responsible bidder that can meet quality and delivery requirements. Provides information to vendors regarding County and related public agency purchasing procedures and requirements. Follows-up on purchase orders to determine delivery times and clarify back-orders; provides such information to ordering departments and cancels orders or expedites delivery as possible; authorizes modifications to ensure that County staff receives materials and supplies of appropriate quality and quantity in a timely manner. Resolves purchase order, invoicing and delivery complaints and problems. May attend pre-bid meetings; informs vendors and contractors of County and local agency policies, procedures, insurance and bonding requirements and other matters related to doing business with the County. Uses county purchasing systems to create purchase orders, bid documentation, specifications, correspondence and various purchase documentation; distributes materials to vendors as requested. Maintains accurate records and files of purchase requisitions, bid documentation and related materials. Contributes to the overall quality of the department's division service provision by developing and coordinating work teams and by reviewing, recommending and implementing improved policies and procedures. May direct the work of or instruct office support staff in departmental work procedures.