Curtis Cole Email & Phone Number

Katy, Texas, United States

As the primary administrator for the daily operations and maintenance of the company’s financial systems, I am responsible for overseeing and ensuring the seamless functionality of multiple critical business systems:o ERP System: Deltek VantagePoint (formerly Deltek Vision)o Financial Reporting: Prophix (OBDC Reporting)o Invoicing: EleVia Electronic Invoicingo Collections: EleVia Accounts Receivable Management o Payables: Concur Accounts Payable Invoicingo Travel Management: Concur Travel Agento Expense Reports: Credit Cards Feeds and Expense Reportso Connector: Apex Connect API integration between VantagePoint and ConcurSystem Upgrades: Spearheaded the transition from Deltek Vision to Deltek VantagePoint, ensuring Database Management: Modified databases and systems, directed programming changes, and implemented new database structures to address evolving business needs.Audit Assistance: Supported quarterly external audits to enhance and control operational efficiency.Technical Support: Provided ongoing technical support, including troubleshooting and resolving issues related to database applications and systems.Security and Access: Configured user accounts, permissions, and security settings to ensure database integrity and protection.Process Improvement: Suggested and implemented improvements for database maintenance, protection, and efficiency, including the creation of automated workflows to streamline data entry tasks.Collaboration: Worked with IT teams on database-related projects and application integrations and researched and performed queries to extract specific data for internal departments.Technology Awareness: Stayed current with emerging technologies and trends in database management systems to ensure optimal performance and integration.

Katy, Tx

Deliver strategic analysis of the monthly, quarterly, and annual operating results to drive improved decision-making for Managers and Executives. Effectively communicate and work alongside senior management to provide reporting and analysis needs for the financial statements, budgeting, and forecast. Offered vital contributions, knowledge, and data analysis throughout the company’s ERP software (Deltek VantagePoint & Vision).Responsible for all reporting requests, questions, and concerns for the company’s past and present accounting and ERP software. Hold monthly meetings with four Business Units' Vice Presidents to discuss and clarify the monthly financial results for each of their business units.Actively participate in the monthly financial review meetings with the four Business Units' Vice Presidents, the Controller, the CFO, and the company’s President to discuss and explain the monthly financial outcomes.Responsible for managing, and reconciling the company’s credit cards.Assist with quarterly external audits to evaluate, improve and control current processes which impact internal operational efficiency.

Sugarland, Texas

Headed the accounting operations for a 90-person structural engineering firm.Supervised the daily transactions of an accounting clerk.Communicated effectively with the COO and Project Managers to supply financial statements, analysis and reporting.Directly responsible for all entries into the general ledger, bank reconciliations, budgeting, planning, financial and statutory reporting.Oversaw all accounts payable and receivable transactions.Offered analysis of the monthly, quarterly and annual operating results to provide value-added decision making to the firm’s management team.Held monthly billing meetings with Project Managers to determine active projects’ percentage of completion (POC).Responsible for the monthly billing and collection of all POC projects.Worked with external auditors and Certified Public Accountants to evaluate, define measures, improve and control current processes which impact internal operational efficiency.Administered full payroll in-house for approximately 90 employees.Monitored and fulfilled the firm’s yearly obligation to file state returns in the 26 states the firm is incorporated in.Managed the company’s ERP software Ajera, to ensure data and projects were entered into the system correctly and resolved any issues with the software.

Houston, Texas

Led the accounting operations for a civil engineering firm with $50 million dollars a year in revenue and 23.8% margin.Supervised a team of five corporate accountants and oversee the entries of six branch office accounting clerks.Effectively worked and communicated with senior management to provide financial statements, analysis and reporting, cash flow analysis, budgeting and forecasting. Established the month end closing process, allowing management to receive accurate monthly operating reports in a timely manner.Solely responsible for the customization, enhancements, questions and concerns of the company’s CRM & Accounting software (Deltek Vision). Directly responsible for entries into the general ledger, bank reconciliations, budgeting, planning, financial and statutory reporting.Oversaw the accounts payable and receivable transactions.Monitored internal controls to ensure that accounting activities are in accordance with established legal regulatory and company policies and procedures. Provided strategic analysis of the monthly, quarterly and annual operating results to drive improved decision making for upper management.Worked with internal audit committee, external auditors and Certified Public Accountants to evaluate, define measures, improve and control current processes which impact internal operational efficiency.Improved project setup, billing and payroll process by designing automation to eliminate redundant work.Administered full payroll in-house for approximately 400 employees.

Directly interact with the project teams, in-order to analyze project cost data to identify potential risks for 2 international projects.Prepare and report the monthly variances in the budget vs. actuals to the Project Managers and Commercial Managers for the EPC portion of 2 large million dollar subsea projects.Partner with Project Managers and Commercial Managers to analyze the projects' labor and revise the ETCs monthly.Work closely with the project's Commercial Manager to monitor variation orders and additional changes to the project's scope.Prepare appropriate backup documentation, according to contract specifications for milestone completion certificates and invoices submitted to the customer. Actively track the monthly cash flow of 2 large million dollar subsea projects. Upon customer payment, permit the regions to submit intercompany invoices ensuring the agreed invoiced amounts. Prepare the monthly project status reports for 2 EPC projects, ensuring accuracy and clarity of the variances.Consolidate 15 project status reports for use in the monthly upper management project review meetings. Follow up with the regions were variances in the reports are over 50K.Participate in monthly project status review meetings for my 2 projects.Prepare monthly the percentage of completion calculation for 3 EPC projects in preparation of month-end close. Create journal entries for 26 projects to reclass labor and record costs from project invoices. On a monthly basis reconcile the invoice to come account and the rebillable project account, comprising of 26 sub accounts.Assist with yearly physical inventory.

Ran month end close reports for PCS projects. Collected and entered cost data for monthly project reviews. Processed accounts payable invoices and expense reports to be entered into the system for payment. Produced checks to pay vendors and expense reports. Answered questions from vendors about status of accounts payable invoices. Generated milestone completion certificates. Prepared invoices for submission to the client.Contributed to weekly and monthly reports and the Project Status Report.Responsible for the monthly Cost Analysis Report. Assist with yearly physical inventory.